Appspace 8.12.0-ac.1 Scorpio (Preview)
The Appspace 8.12.0-ac.1 release introduces a range of new features and improvements across Visitor Management, Space Reservation, Employee Communications, and Platform capabilities.
Important
These pre-release notes are currently in progress. All features described remain under development, and the accompanying video will be updated once the features are finalized and ready for release.
In this article:
3 October 2025
New Features & Updates (ac.1)
Visitor Management
| Features | Description |
|---|---|
| Location-based Notifications Technical Info: Enablement Resources: | This new feature provides administrators with the ability to manage visitor notification emails by location. This includes customizing email content and styling, and enabling or disabling notifications at the building level. |
Space Reservation
| Features | Description |
|---|---|
| Metrics Dashboard Refresh Technical Info: Enablement Resources: | The metrics dashboard for Space Reservation has been visually updated to align with the modern design system and graphical components used throughout the employee-facing interface. This refresh includes new visualizations like line, pie, and bar charts, as well as a new detailed analytics page to give you deeper insights into reservation data. We’ve also enhanced the design for the date range and filter options, making it easier to analyze your data. |
| Show Colleagues Global Setting Technical Info: | This new global setting gives administrators control over the visibility of colleague positions on floor maps and resource lists. Organizations can now choose to enable or disable the display of colleagues, ensuring greater privacy and control over how this information is shared. |
| Attendee Status in Reports Technical Info: | The Reservation Service 2.0 Report now includes a new Attendee Status column. This provides a clear, at-a-glance view of the response status for each attendee’s service request within a reservation. |
| Concierge Report Enhancements Technical Info: | The Concierge Menu Report has been updated to include the same data fields as the Reservation Services 2.0 Report. This enhancement ensures consistency and provides a more comprehensive overview of your data across both reports. |
| Order Management Technical Info: Enablement Resources: | Order Management is a centralized hub within Reservation Services for internal teams to track and manage service requests from room reservations. This feature provides the tools needed for efficient fulfillment and coordination.
With this new implementation, teams can:
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| Smart Relocations Technical Info: | This enhanced feature allows administrators to manage meetings in bulk when a floor or zone is temporarily unavailable due to maintenance. An entire area can be set as unavailable, and all existing meetings during that time can be automatically relocated to new spaces or marked with a conflict status. |
Digital Signage
| Features | Description |
|---|---|
| Devices Map View Enhancements Technical Info: Enablement Resources: | The Devices Map View is now fully available with several key improvements for managing device locations and status. Key Updates
These enhancements offer a more efficient way to manage device status and locations. |
| Devices Integrations Technical Info: | Devices Integrations is now a native platform capability. This core functionality provides a unified, centralized interface for the administration and control of all integrated devices. Key Updates
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| Updated Zoom Rooms Device Status Technical Info:
| The logic for determining the status of Zoom Rooms devices has been updated to provide clearer and more accurate device status reporting:
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| App Version Pinning Technical Info: | A new App Version Pinning feature has been introduced, empowering administrators with enhanced control over app updates across devices. With this feature, you can pin an entire location or an individual device to a specific app version, ensuring consistency, stability, and predictability in deployment.
Location-Level Pinning Administrators can now pin a specific app version for an entire location. All devices assigned to that location will automatically use the pinned version. A new App Version button in the Software Updates section of Location settings allows administrators to select device types and assign the target app versions with ease. Device-Level Pinning Devices and sub-locations inherit the pinned app version from their parent location by default. When a device requires a different version, administrators can override the inherited setting in the device’s Configuration page. Removing the override restores the device’s inherited version from its location. Notes: Availability: Integration with Scheduled Updates: |
| Multilingual AI Card Translation and Translation Management Enhancements Technical Info: | Multilingual AI Card Translation This new functionality allows for the definition of a primary language for AI-generated content and the subsequent generation of translations for global audiences in up to 33 supported languages.
Enhanced Translation Management A dedicated Translations panel has been introduced to centralize the management of all language versions of an AI-generated card. Management capabilities include:
Translation Languages Settings at Location Level Translation languages can now be configured by Administrators at the location level, establishing consistency and governance across all associated sub-locations and devices.
Translation Reset Upon Content Modification To maintain translation accuracy, an automatic translation reset mechanism has been implemented by the system.
These enhancements provide a robust and centrally managed multilingual content experience. |
| New Global Brand Center Page | All global branding configurations have been consolidated into a single, centralized page. Users can now conveniently access and manage all brand-related settings from the new location at Configurations > Global Brand, streamlining the process of maintaining consistent branding across the platform. |
Employee Communications
| Features | Description |
|---|---|
| Internal Link Previews Technical Info:
| When an internal link is pasted into a page, story editor, or the sharebox, a rich preview is automatically generated. This preview provides a visual summary of the content, including a title, thumbnail, and description.
For added convenience, this preview includes a Share Post button, which allows for direct sharing of the content without leaving the current page. |
| Campaigns Technical Info:
| The Campaigns feature allows publishers to create and manage a series of coordinated posts aimed at achieving a specific goal. It also provides real-time analytics to track performance and measure the campaign’s effectiveness. |
| Document Libraries (SharePoint Integration) Technical Info: | This feature enables synchronization of documents from SharePoint into community document libraries. Users can seamlessly access and manage SharePoint files directly within their community spaces. |
Platform
| Features | Description |
|---|---|
| Presence Technical Info: | The new Presence feature provides administrators with a simple way to configure real-time user status for an organization. This can be accomplished by activating the native presence service or by syncing directly with Microsoft 365, giving teams the flexibility to stay visible and connected in the way that works best for them. |
| Improved Search Functionality Technical Info: | The admin view has been enhanced with search insight, providing administrators with advanced tools to streamline network management. This improvement offers a more precise and efficient way to locate devices, content, and other assets within the platform. |
| Multi-Factor Authentication Technical Info: | This update introduces Multi-Factor Authentication as a new security layer for Appspace. To address the security risks of single-factor, local authentication, administrators can now enable MFA to require a second form of verification. This enhancement significantly strengthens the platform’s security, helping to prevent unauthorized access and protect sensitive administrative data. |
Maintenance Releases
Appendix
Release Schedule Information
The following is the release management schedule as per our Release Calendar for Public Cloud:
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New Appspace functionality and major platform optimizations will now be released under a quartely release cycle, scheduled at 08:00 pm CST on Friday.
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Scheduled minor feature updates, cloud service optimizations, and bug and escalation fixes are typically scheduled at 08:00 pm CST time throughout the week, typically on a Tuesday or Friday.
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Critical updates including security patches or emergency fixes that support the reliability and availability of the Appspace platform will be deployed as necessary and as soon as it is administratively feasible.