Appspace 2601.0.0 Taurus

Visitor Policy Enforcement for Space Reservations

Technical Info:

Configure and Manage Workspace & Desk Reservations - Resource Rules

The Visitor Policy Enforcement feature is now generally available, ensuring strict adherence to visitor access rules within Space Reservations, Concierge, and Places modules. When the rule constrain "Allow visitors Reservations" is disabled for a location, external users cannot be invited to reservations. If the rule is enabled but the general setting is off, all external users are automatically assigned virtual status and cannot change it. This enhancement strengthens compliance with organizational visitor policies and improves security across reservation workflows.

Key Enhancements:

• Enforces visitor policy validation in all reservation modules.

• Blocks external user invitations when visitor access is disabled for a location.

• Automatically assigns virtual status to external users if visitor access is restricted.

• Enhances security and compliance with organizational visitor policies.

Visitor Management: Enhanced Metrics Dashboard

Technical Info:

Browse and Navigate Visitor Management

The Visitor Management Metrics Refresh introduces a redesigned metrics dashboard aligned with the latest patterns used in Employee View and Space Reservation. This update improves the clarity and contextual relevance of key visitor metrics, enhances data readability, and provides administrators with detailed metric pages and export capabilities for deeper analysis.

Key Enhancements:

• Implements a modernized metrics dashboard for visitor management.

• Improves clarity and contextual presentation of key metrics.

• Enhances data readability and user experience.

• Adds detailed metric pages with export functionality for administrators.

Work Location Selection and Visibility

Technical Info:

Add Location Based Themes

The Work Location feature enables users to specify their daily or weekly work location either office or remote through manual selection or automatic updates based on room or desk reservations. This functionality enhances organizational visibility, streamlines coordination, and supports flexible location definitions governed by company policies.

Key Enhancements:

• Allows users to set their work location manually or automatically.

• Supports daily and weekly location selection.

• Improves visibility of employee work locations for better coordination.

• Enables flexible location definitions aligned with organizational rules.

Location-Level Settings: Reservation Duration Configuration

Technical Info:

Configure and Manage Workspace & Desk Reservations - Resource Rules

Workspace administrators can now define specific reservation duration settings for individual resources at the location level. This enhancement allows for tailored configuration of how long reservations can be made for each resource, providing greater flexibility and control over workspace scheduling.

Key Enhancements:

• Enables administrators to set custom reservation durations for each resource.

• Supports granular, location-based configuration for reservation policies.

• Improves flexibility and efficiency in workspace management.

Location-Level Settings: Free/Busy Reservation Visibility

Technical Info:

Configure and Manage Workspace & Desk Reservations - Resource Rules

Workspace administrators can now configure calendar visibility settings for individual resources at the location level. This feature enables the management of Free/Busy status, allowing administrators to control how reservation availability is displayed to users across different resources.

Key Enhancements:

• Provides granular control over calendar visibility for each resource.

• Enables administrators to set Free/Busy status at the location level.

• Improves transparency and flexibility in resource scheduling.

Location-Level Settings: Recurring Reservations Control

Technical Info:

Configure and Manage Workspace & Desk Reservations - Resource Rules

Workspace administrators can now configure recurring reservation functionality for individual resources at the location level. This setting allows administrators to enable or disable the ability for users to create recurring reservations, providing greater flexibility and control over resource scheduling.

Key Enhancements:

• Allows administrators to activate or deactivate recurring reservations for specific resources.

• Enables tailored reservation policies at the location level.

• Improves scheduling flexibility and resource management.

Catering Service Modifiers: Validation Rule Configuration

Technical Info:

Add and Manage Services

Validation rules are now enforced during the setup of catering service modifiers, specifically for the "multiple choice" modifier type. These rules are applied upon completion of the catering service checkpoint, ensuring that selection requirements are met. Available validation options include selecting exactly, at least, at most, or between a specified number of choices.

Key Enhancements:

• Enables validation checks for "multiple choice" catering service modifiers.

• Supports rules for exact, minimum, maximum, or range-based selections.

• Ensures accurate and compliant modifier configurations during setup.

Reservation Approval Enhancements

Technical Info:

Manage Workspace, Desk, or Room Reservations - Concierge

The Reservation Approval Enhancements feature introduces a more robust and flexible approval workflow for Concierge users. The approvals page is now integrated into the Concierge module, and hosts must complete all required checkpoints and services before submitting a reservation for approval. New rule settings require re-approval for major changes to approved reservations, while minor changes can be automatically approved. Additional fields for timeout and timeout actions allow for automatic approval or rejection if a response is not received within the set timeframe. Approvers are now assigned through the Concierge role with dedicated approval permissions, and Concierge users can edit reservation details or checkpoints prior to approval.

Key Enhancements:

• Migrates the approvals page to the Concierge module for streamlined access.

• Requires hosts to complete all mandatory checkpoints/services before approval submission.

• Introduces re-approval for major changes and automatic approval for minor changes.

• Adds timeout and timeout action fields for automated approval or rejection.

• Assigns approval permissions to Concierge role users.

• Allows Concierge users to edit reservation details before approval.

ICS Calendar Attachment for Reservation Emails

Technical Info:

Notifications Settings for Reservations

A new configuration option is available in the Reservation Settings within the admin console, allowing administrators to enable ICS calendar file attachments in reservation-related emails when local resources are used. This enhancement streamlines the process for recipients to add reservations directly to their personal calendars.

Key Enhancements:

• Adds an option to include ICS calendar attachments in reservation emails.

• Simplifies calendar integration for users receiving reservation notifications.

• Available as a configurable setting in the admin console for local resources.

New Device Type: Amazon Signage

Technical Info:

Register and Configure Amazon Signage Stick with Appspace

Appspace now introduces support for Amazon Signage as a recognized device type, expanding compatibility and device management capabilities across the platform. This enhancement enables users to seamlessly identify, configure, and report on Amazon Signage devices within the Appspace ecosystem.

Key Highlights:

• Amazon Signage is now selectable in the Devices listing table, single device overview, device details pop-up modal, and device task templates.

• Device type filtering and reporting are enhanced in the Device Directory Report to include Amazon Signage.

• Device licensing workflows now accommodate Amazon Signage, ensuring accurate entitlement and compliance.

BrightSign Device Live Preview

Technical Info:

Browse and Navigate Devices on Appspace

The BrightSign Device Live Preview feature enables IT administrators to view real-time visual feedback of the content currently playing on BrightSign devices. The “Live Preview” option is accessible from all major device management interfaces, including the Device Listing Table, Device Overview Page, Map View details modal, Dashboard Device Overview, and Channels > Published Device.

Key Enhancements:

• Provides real-time visual confirmation of content on BrightSign devices.

• Accessible from all primary device management areas for streamlined monitoring.

• Supports devices running app version 2.92.0 or later.

BrightSign Devices: Appspace App Update Management

Technical Info:
Configuring and Managing Device Settings in the Appspace Console

This capability allows IT administrators to update the Appspace app on BrightSign devices using either automated schedules or on-demand actions. Updates replace only the core application, while all existing plugins and custom configurations remain intact. Built-in controls ensure updates occur only when a new version is available, protecting device stability and minimizing operational impact.

Key Enhancements:

• Enables both scheduled (automatic) and manual app updates.

• Preserves all plugins and custom configurations during updates.

• Supports app version pinning for controlled rollouts.

• Records update status and version details in a configuration file for traceability.

• Eliminates redundant downloads and avoids unnecessary device restarts.

Sharebox – Generative AI

Technical info:

Generative AI for Sharebox

Appspace transforms workplace communications with the introduction of Generative AI in Sharebox. This release empowers users to create, refine, and enhance content effortlessly, driving productivity and engagement across the organization.

Key Highlights:

• AI Writing Assistance:
  Instantly access AI-powered writing suggestions by pressing the spacebar or using the AI action menu, enabling users to draft, edit, and enhance communications with ease.

• Custom Content Generation:
  Generate tailored content, media, and relevant tags automatically, streamlining the creation process and ensuring messages are impactful and on-brand.

• Advanced Editing Tools:
  Improve existing text by fixing grammar, adjusting tone, changing length, or continuing thoughts with contextually relevant content—directly within Sharebox.

• Seamless User Experience:
  Integrated AI tools make it simple for users of all skill levels to produce polished, professional communications quickly and efficiently.

Content Approvals

Technical info:

Add and Manage Communities

Appspace introduces a robust content approval workflow, empowering organizations to maintain quality and compliance across all user-generated posts. This feature streamlines content governance, ensuring only authorized and reviewed communications are published to your audience.

Key Highlights:

• Pre-Publishing Approval Workflow:
  Feed administrators can now enable content approvals, requiring designated users to review and approve posts before they go live.

• Enhanced Content Governance:
  Organizations gain greater control over published content, reducing the risk of unapproved or inappropriate communications.

• Seamless Integration:
  The approval process is easily configurable within each feed, supporting flexible workflows and adapting to diverse organizational needs.

Newsletter Templates Management

Technical info:

Create and Manage Newsletters

Administrators can now create, manage, and apply templates within the Newsletters settings. This enhancement streamlines the newsletter creation process, ensuring consistency and efficiency across communications.

Key Enhancements:

• Enables administrators to design and manage reusable newsletter templates.

• Simplifies the process of maintaining consistent branding and formatting.

• Improves efficiency by allowing quick application of pre-defined templates to new newsletters.

Insights Assistant: Conversational Analytics Tool

Technical info:

Appspace Intelligence: Insight Assistants

The Insights Assistant is an AI-powered conversational tool that enables users to ask natural language questions about their platform analytics. Instead of navigating complex dashboards, users can simply pose a question, and the assistant will query the underlying analytics data to deliver direct, easy-to-understand answers.

Key Enhancements:

• Provides a conversational interface for analytics queries.

• Delivers instant, clear answers without manual dashboard navigation.

• Enhances accessibility and efficiency in data-driven decision-making.

Organization Chart

Technical Info:

Configure Employee Experience Settings

Introduced an interactive Organization Chart that visualizes the company’s hierarchical structure within Appspace. Users can explore the full organizational layout using search, filtering, and zoom controls. Reporting lines and direct reports are displayed on user profile pages, improving visibility into team relationships and enabling faster, more effective connections.

Key Highlights:

• Interactive visualization of the full organizational hierarchy.
• Search, filtering, and zoom controls for easier navigation.
• Clear display of reporting lines and direct reports on profile pages.
• Improved transparency into team structures and relationships.

Custom Widget Integration

Technical Info:

Configure Employee Experience Settings

Account owners and publishers can now upload custom widgets and incorporate them into homepage theme configurations through the admin console. This enhancement provides greater flexibility and personalization for platform homepages.

Key Highlights:

• Enables uploading of custom widgets by account owners and publishers.

• Allows integration of custom widgets into homepage theme configurations.

• Enhances homepage customization and user experience via the admin console.