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Engagement gets talked about like it’s some elusive spark - something you either have or you don’t. In reality, it’s far less mysterious than that. Engagement on your intranet isn’t magic, it’s intentional. More often than not, it’s shaped by small, deliberate choices that either invite people in or quietly push them away.The mistake many teams make is aiming for a big bang moment: a major launch, a shiny new feature, a campaign that’s meant to “fix” engagement overnight. Those moments have their place, but they rarely stick on their own. What actually moves the needle are the subtle, consistent signals that tell people, “this space is for you, and it’s worth your time.”That can be as simple as how content is framed. A headline that speaks like a human instead of a policy document. A post that asks a question instead of just broadcasting information. A quick reaction or comment from a leader that shows someone is actually listening. These aren’t heavy lifts, but they s

🛰️ Week 4: Appspace in the Wild Hi Community!We’ve made it to the final week of our April Connection Series! 🎡 So far, we've met some adorable office "supervisors," solved the mystery of the glowing red room panels, and learned that meeting room names are a puzzle for another day.  Even when we're deep in the technical weeds, there's still room for a laugh around here.For our last April challenge, we’re bringing Appspace home with us. 🏠 The Context We spend our workdays booking desks, managing signage, and scheduling rooms. But let’s be real—sometimes the "domestic front line" needs some logistics management, too. 🚨 The Challenge If Appspace existed in your personal life, where would you install it? Imagine the peace and quiet if your home life had a "Status Board" or a "Waitlist"! Tell us your most ridiculous (or surprisingly useful) at-home use case:A Space Reservation pan

Community Weekly: Catch up on the conversations, tips, and updates that got the community talking this week.1 🚀 Introducing the New Self-Service Digital Onboarding Bot  One bot. One place. All the resources you need. Read more 2 🔐 Enablement Resource: Securely Displaying Private Content on Digital Signage: A Guide to Google Sheets and Slides Cards  No more public workarounds. Just secure, seamless integration. Read more 3 📣 Stay ahead with produ

 Appspace has launched a new self-service digital onboarding bot, replacing the legacy Help Context menu and Quick Start Basic onboarding across all product lines. Accessible on the Admin Console and available to all users with Platform License, the bot gives everyone a faster, more intuitive way to find onboarding, training, and support resources — all from one place inside the Admin Console.📍 Where to Find ItClick the ? button in the top navigation bar to open the onboarding bot from Admin Console.🎯 What You Can Do From the Bot🔍 Search Knowledge Base and Commonspace articles — Find answers without leaving the bot’s interface 🗺️ Get oriented quickly — Start with the guided “See What’s Possib

🎭 Week 3: The Meeting Room Name Awards Last week, we uncovered the truth about the "Red Light" — turns out it's equal parts nap room, seafood biohazard containment zone, and industrial-scale origami tournament. 📄🏎️ This week, we're looking at the labels on the doors! One of the best ways to inject personality into an office is through room names. We all spend a lot of time booking spaces, and let's be honest: it's way more exciting to book a 30-minute sync in "The Batcave" than in "Conference Room 3B." 🦇 🗺️ The Context Whether your office uses movie themes, local landmarks, or just plain weird puns, we want to hear about it! 🏆 The Challenge What is the funniest, weirdest, or most unexpected meeting room name you've ever seen in an Appspace directory? 💡 The "I Wish" Alternative If y

Community Weekly: Catch up on the conversations, tips, and updates that got the community talking this week.1 🎓 Introducing Skillspace: Your Path to Appspace Mastery Your persona-driven training academy designed to transform your team into confident experts through seamless, self-paced learning paths. Read more 2 📊 Webinar: Why AI Tools Fail in the Workplace – and What Actually Drives Productivity Don't let your AI become another "Digital Graveyard" statistic — join our live session.

 Imagine a world where your team doesn’t just use our product—they master it. A place where onboarding is seamless, complex features are demystified through persona-based paths, and every user can validate their expertise at their own pace.Welcome to Skillspace, the new Appspace training academy designed to move your team from feeling hesitant to feeling confident. Skillspace isn’t just a general content library; it’s a strategic, path-based engine built to ensure your organization remains aligned with the rapid evolution of the modern workplace. Launch TimelineWe are thrilled to announce that following a successful limited beta, Skillspace has officially launched globally! Global Access Starts Now: Explore the platform today and join our growing community

Collaboration isn’t chaos. It only feels that way when nothing is holding it together.In many organizations, the intranet becomes a catch-all for teamwork. Channels multiply, conversations scatter, and files drift across tools. The intent is good, but without structure, collaboration turns into friction. Not because people don’t want to work together, but because they don’t know where or how to do it effectively.When collaboration is treated as a true pillar of the digital workplace - alongside communication, knowledge management, and culture & engagement - it becomes far more deliberate. The intranet shifts from being just another place to “check” into a space that anchors how work actually happens. Teams aren’t chasing updates or duplicating effort, they’re moving within a shared rhythm. You see it in the small moments. A project space that already has the right people, context, and resources in place, or a conversation that leads directly to a decision without n

Part 2: The Mystery Behind the Red Door 🛑The April Connection is all about pulling back the curtain on our daily work lives. After meeting our "home office consultants" (pets and coffee pots) last week, we’re heading back into the office for a closer look at a workspace staple: The Room Panel.What’s in a Glow?We all know the Appspace shorthand: Green means go; Red means busy. But for those of us working remotely—or passing by in the hall—that red light is a total "black box" of mystery. We think it deserves a much more interesting backstory. 🏆 The Challenge: Wrong Answers OnlyForget the calendar invites. We want your most absurd, wildly inaccurate theories: When that room panel turns red, what is actually happening inside?Need a spark?🎤 An intense kara

🐾 Week 1: The "Real Life" DirectoryHi Community!We all spend our days diving deep into the technical side of Appspace—building cards, managing schedules, and optimizing our workspaces. But as we head into April, we wanted to hit the "pause" button on the serious stuff and have a little fun together.Every week this month, I’ll be dropping a new, lighthearted challenge right here in the community. No support tickets, no complex configurations, and definitely no "wrong" answers. Just a chance for us to get to know the humans behind the screens and share a few laughs along the way.To kick things off, we’re starting with a look at the "team" that actually keeps us going every day...The Context:

The air at the Andaz 5th Avenue was charged with anticipation on March 19 as the inaugural event in our Workplace Experience Masterclass series officially kicked off. Set against the backdrop of one of New York City’s most elegant venues, the day unfolded as a deep dive into the evolving world of communications, the intranet, and the pursuit of a truly unified workplace. With a remarkable attendance rate from a diverse group of registrants, the room was filled with leaders eager to bridge the gap between their people and their technology.Throughout the day, the agenda was anchored by expert-led sessions that explored the intersection of digital strategy and employee engagement. A particular highlight was a customer-led perspective from a global leader at The Walt Disney Company, which grounded the day’s strategic themes in real-world applicati

We’ve all felt it - that creeping sense that your inbox isn’t a communication tool anymore, it’s a never-ending stream. Updates, announcements, reminders, “just circling back” nudges… all arriving with equal urgency, all competing for attention. And the result? People skim, ignore, or mentally check out altogether.The irony is, most of these emails are sent with good intent. Teams want to keep people informed. Leaders want visibility. Comms wants reach. But when everything is pushed into the inbox, nothing really lands.This is where your intranet needs to step in and do what it was designed to do. Instead of treating email as the primary channel for every update, think of it as a signpost, not the destination. The intranet becomes the place where information lives, evolves, and connects. Email simply points people there when it matters. That shift alone starts to ease the pressure. Because not every update deserves a direct line into someone’s day.When updates a

 We’re bringing The workplace experience master class to you — a free, in-person event series designed for the people who shape how work happens every day.Whether you’re leading internal communications, managing facilities, supporting IT infrastructure, or championing employee experience, this roadshow was built with your challenges in mind. Come ready to learn, connect with peers, and leave with strategies you can put to work immediately. What Is The workplace experience master class?This isn’t a typical vendor event. It’s a focused, hands-on learning experience structured around two of the most critical pillars of modern workplace experience — and you can attend one or both.Morning Session: Intranet, Employee Comms & CollaborationDiscover how to build more engaging digital workplaces, sharpen your internal communication strategy, and create the kind of emplo

Why do digital workplaces become so hard to navigate?It’s a question that comes up often once an intranet or digital workplace has been live for a while. Employees start saying they can’t find things, content seems to exist in multiple places, navigation feels a little unpredictable. The environment begins to feel cluttered, even though the original launch felt clean and well organized.The instinct in these moments is usually to look at the tools. Maybe the platform isn’t powerful enough, or maybe search needs improvement. Maybe a new feature or integration will make things easier to find. But in many cases, the real issue isn’t the tools. It’s the structure.Digital workplaces rarely become messy overnight. They grow that way gradually, one well-intentioned decision at a time. A department launches a new section, a project team spins up a workspace, a campaign page gets published and quietly lingers long after the campaign ends. Over time, what

Welcome to your Appspace trialLet’s get startedThis guide is designed to help you see results quickly.We’ll walk you through set-up and branding, how to manage users, create content and distribute it everywhere with one click, and how to use insights to boost performance.You’ll get clear, practical instructions to guide you through your 30-day trial and show you the real value of Appspace.What’s included in your trial?You have full access to try it all:Appspace AI: Create content faster with AI writing and image generation Free analytics: Track engagement with Appspace Insights Large-scale testing: Invite up to 500 users. Digital Signage: Register up to 25 devicesLaunch your Appspace console.

Digital workplaces are often described as being built on four pillars: communications, culture & engagement, collaboration, and knowledge management.They’re typically presented as equally critical. In reality, most organizations succeed by emphasizing some pillars more than others. What matters isn’t whether all four are fully realized, it’s whether the trade-offs are understood and intentional.Communications: The Non-NegotiableEvery organization needs a reliable way to communicate clearly and consistently. Employees need to know what’s happening, what’s changing, and what they’re expected to do.While email and messaging tools play an important role, they’re inherently transient. A digital workplace provides continuity as a trusted place where information lives beyond the moment it’s shared. When this pillar is weak, communication doesn’t stop; it simply becomes fragmented and harder to rely on.Culture & Engagement: A St

Most digital workplaces don’t fail because of bad technology. They fade because no one truly owns them.At launch, there’s usually lots of energy. A project team. A roadmap. Maybe even a town hall or two to create hype. But once the confetti settles, the digital workplace often gets quietly parked under “someone’s job” rather than becoming a shared organizational responsibility. That’s when things start to drift. Content goes stale. Engagement dips. The platform still exists, but it no longer feels alive.This is where a digital workplace management team - or a strong network of internal champions - makes all the difference.A digital workplace isn’t a static destination. It’s an evolving ecosystem that reflects how people communicate, collaborate, and find information at work. Without a group actively paying attention to those shifts, the platform quickly falls out of sync with the organization it’s meant to support. A management team provides continuity. It keeps

Personalization versus standardization is one of those intranet debates that never really goes away. And that’s probably a good thing, because it usually means your digital workplace matters enough for people to care how it shows up for them.On one hand, we want the intranet to feel relevant. A frontline employee logging in before a shift shouldn’t have to wade through leadership updates meant for head office. A project manager doesn’t need the same shortcuts as someone in HR. When personalization works, it saves time, reduces friction and quietly signals, “this space knows who you are.” That kind of relevance builds trust fast.But personalization has a slippery edge. The more an intranet bends to roles, regions and departments, the easier it is to lose a shared experience. If every team builds their own version of the intranet, employees start asking which space is the real one. The navigation experience changes, labels mean different things, and suddenly helping some

The Call for Speakers is Open! Every Appspace user—from the internal comms specialist to the safety manager, the IT admin to the facilities supervisor—each one has their own story to tell.And we want to hear yours! We’re always on the lookout for Appspace customers and partners to lead our breakout sessions at our annual user conference. This is your moment to inspire other Appspace users, and this year’s event, with innovation and creativity driving new solutions to old challenges faster than ever before, your impact goes further.How It Works Each session will be 45 minutes long. Get creative and make it interactive!We’re open to a variety of formats:Panels Workshops Ask-an-expert sessions Something totally newWe’ll review each submission and reach out to selected speakers in June.Suggested Speaker Topics

The digital workplace has always had two jobs. It must be a reliable source of truth, hosting policies, news, and essential resources. At the same time, it is asked to feel human, engaging, and social - more like the tools people use outside work. So how social should an intranet really be?Social does not have to mean chaotic or trivial. At its best, it is interactive. People can respond, acknowledge, ask questions, and participate rather than just consume. A one-way intranet encourages skimming and disengagement. A fully social digital workplace risks distraction, with everything competing for attention. The right balance sits in the middle.Interaction adds value when it supports clarity, engagement, and connection. Comments on leadership updates can build trust when leaders respond thoughtfully. Reactions on news posts give communicators quick feedback. Discussion spaces for projects or communities of practice reduce email overload and make knowledge easier to find.

Effective digital workplace communication should be intentional, relevant, and respectful of employee attention to foster engagement and trust. In your digital workplace, communications set the tone for how people experience their workday. Your intranet isn’t just a publishing channel; it’s a shared space where priorities are clarified, corporate culture is reinforced, and employees understand what matters right now. When your communications feel thoughtful and human, they invite participation and trust. When they feel transactional or relentless, they’re easy to tune out. The difference often comes down to intention. Posting “something” simply to stay visible can quietly erode impact. Your employees are already navigating a constant stream of messages, notifications, and updates, and every new post competes for limited attention. Strong corporate communications respect that reality. They focus on relevance, timing, and clarity, asking no

Celebrate everyday employee wins in digital workplaces to boost connection, culture, and motivation. As we share updates, announcements, and reminders across the digital workplace, it’s worth pausing to reflect something else that deserves space in our internal communications: the everyday wins of our people. As work happens, employees are supporting one another, solving problems, and living our values in ways that often go unseen. Those moments matter, and recognizing them makes a real difference. Recognition is more than a feel-good gesture. It’s a powerful way to reinforce connection and culture, especially in a digital environment. When achievements are acknowledged and shared, employees feel seen, valued, and motivated. A simple spotlight or message of appreciation can turn a regular workday into a moment of pride and reinforce that the work people do truly matters. The digital workplace gives us the perfect space to ce

The post-holiday reset isn’t about more content — it’s about the right content, in the right place. The post-holiday period is one of the most practical moments to reset how employees experience your digital workplace. People come back looking for orientation, not inspiration, which makes this a smart time to focus on usefulness over volume. Here's some tips to help get you started.  Think about the very first interaction employees have when they open the intranet. If the homepage hasn’t changed since December, it’s probably missing an opportunity. A simple “here’s what you need to know this week” moment helps people center themselves quickly. Highlighting updated policies, upcoming deadlines, or leadership messages that affect day-to-day work creates immediate trust. When employees see that the intranet understands where they are in the calendar, they’re far more likely to stick around. This is also a good time to tighten u