Welcome to your Appspace trial

Let’s get started

This guide is designed to help you see results quickly.

We’ll walk you through set-up and branding, how to manage users, create content and distribute it everywhere with one click, and how to use insights to boost performance.

You’ll get clear, practical instructions to guide you through your 30-day trial and show you the real value of Appspace.

What’s included in your trial?

You have full access to try it all:

• Appspace AI: Create content faster with AI writing and image generation
• Free analytics: Track engagement with Appspace Insights
• Large-scale testing: Invite up to 500 users.
• Digital Signage: Register up to 25 devices

Launch your Appspace console.

Customer success: Real-world impact

Here’s how one organization transformed its communications with Appspace – from fragmented tools and missed messages to a connected, engaged workforce.

Bringing The Skills Center community together

Your step-by-step guide

Step 1: Get started with Appspace

With Appspace, you can create and publish employee communications across every channel – intranet, mobile, email, and digital signage – all from one platform.

Before you invite your team, take a few minutes to set up the basics. It’ll make everything easier later, and your workspace will look and feel on-brand from day one.

How to get started with your 30-day trial

1. Learn the basics
   Start with a quick intro to Appspace.
   How to: Let’s begin
2. Take a tour
   Learn how to navigate and find what you need.
   How to: Get around the platform
3. Apply your brand
   Add your logo and brand colors.
   How to: Brand the console
4. Understand the location hierarchy
   Learn how locations help users see the right experience by office or region.
   How to: Understand the location hierarchy
5. Create locations
   Set up your locations now so it’s easy to add users later.
   How to: Create locations for your users

Pro tip: This setup only takes a few minutes, and it’ll save you time later.

Step 2: Invite your team

Your trial is off to a great start. Now it’s time to invite a few teammates so you can test Appspace together.

Step 2 is simple: Add the right people, set access, and organize users so your messages reach the right audience.

How to bring in your teammates

1. Understand user roles and permissions
   Choose who can create, publish, and manage content.
   How to: Understand user roles and permissions
2. Assemble your core team
   Start with a small group (usually IT, HR, and Comms) to test how things work before you roll it out to everyone.
3. Create and manage user groups
   Group people by department or location so targeting is quick and easy.
   How to: Create and manage user groups
4. Build your user base
   Bring in the people who will actively test, create, and share feedback during your trial.
   How to: Invite users and assign locations, roles, and permissions
5. Create audiences for smarter targeting
   Send the right message to the right people – without extra noise.
   How to: Create audiences

Pro tip: Set roles and groups now so content stays organized as you add more users.

Step 3: Create your first content (plus AI tips)

Now that you’re set up and your team is on board, it’s time to start creating.

Appspace makes it easy to create, organize, and publish content fast – without needing a design team or extra tools. With templates and AI, you can share updates across your intranet, mobile app, and screens in just a few clicks.

How to start creating content

1. Organize your assets
   Upload and organize images, videos, and documents in the Appspace Library.
   How to: Understand the Library | Manage the Library
2. Create or upload content
   Try adding a few files and creating a simple post to get started.
   How to: Create or upload content and Create a quick post
3. Build your content structure
   Use Channels, Communities, and Topics to keep content easy to find.
   How to: Understand Spaces
4. Try Appspace AI
   Use AI to draft content and generate visuals faster.
   How to: Use Appspace AI
5. Use templates for digital signage
   Start with a template to create clean, professional announcements.
   Take a look: Browse pre-installed templates
6. Customize your home banner
   Make the experience feel simple and branded.
   How to: Configure home banner
7. Add app links
   Add quick links so employees can easily access key tools.
   How to: Add essential app links

Pro tip: If you haven’t invited users yet, do that first so you have real people ready to see and test your content.

Step 4: Publish across channels

You’ve created content – now it’s time to publish it. With Appspace, you can share updates across mobile, intranet, and workplace screens in just a few clicks.

Appspace allows you to reach your team wherever they work. By connecting your digital signage, mobile devices, and employee apps, you ensure that important updates are seen instantly, fostering a more connected and informed workplace culture.

How to start sharing content

1. Connect a screen
   From lobby monitors to meeting rooms, see how your messages look in the real world.
   How to: Connect Devices
2. Publish to a screen
   Push your branded Channels to office TVs, lobby displays, and other devices.
   How to: Publish Channels to Devices
3. Go mobile
   Download the Appspace App for iOS or Android to see how your team can access content on the go.
   How to: Configure the Mobile App
4. Launch your first broadcast
   Send an important update across multiple channels at once.
   How to: Utilize Broadcasts
5. Drive engagement
   Use Events and Polls so employees can respond – not just read.
   How to: Create an Event Post and Create a Poll
6. Support culture
   Recognize and celebrate team members with Send Praise and Social Reactions.
   How to: Configure Social Reactions and Send Praise

Pro tip: You can also create newsletters and professional emails right in Appspace. Schedule sends, target specific audiences, and keep everyone in the know.

Step 5: Measure what’s working

You’ve created content, shared it, and engaged your team. Now it’s time to see what worked. Appspace Insights helps you track engagement so you can improve what you send next and prove your impact.

How to get started with analytics and reporting

1. View everything in one dashboard
   See performance across intranet, mobile, messaging, and screens.
   How to: Analytics Module Overview
2. Review engagement metrics
   Track opens, clicks, and views – and learn what content performs best. Access the Content Analytics dashboard or ask the AI Insights Assistant for quick answers.
   Try questions like:
   • “What was our most engaging content last month?”
   • “Which departments interact most with mobile updates?”
   • “Are any locations underperforming on digital signage?”
   • “What was employee sentiment around our last town hall?”
   How to: Insights & Analytics
3. Monitor your screens
   See which digital signage devices are active and how your content is performing.
   How to: Create and schedule device reports
4. Prove your ROI
   Generate reports to share results and show value clearly.
   How to: Sign in and create your first report.

Pro tip: Use the AI Insights Assistant to pull specific trend reports in seconds, letting you focus on strategy rather than spreadsheets.

Step 6: Save your work

When your trial ends, you’ll need to act to save everything you’ve created - your data, content, and setup - otherwise it will be removed.

Upgrade today and keep:

• Pages, Topics, Channels, and Communities
• Uploaded content and templates
• Users, groups, and audiences
• Engagement data and analytics

No reset, No rework, Just keep building.

Contact sales to continue and keep access.

Why move to a paid account?

When you move from trial to a paid plan, you can:

• Keep everything you’ve built
  Save your work and keep your content, users, and data exactly as-is – no rework, no starting over.
• Unlock premium content
  Access professionally designed templates that help every message look polished, consistent, and on-brand.
• Reach everyone
  Add more users so every teammate – remote, deskless, or in-office – stays connected.
• Get priority support
  Connect faster with Appspace product experts to keep things running smoothly and reduce downtime.
• Expand your storage
  Create richer content with more videos, visuals, and dynamic presentations – without worrying about space limits.

It’s a simple process to upgrade. Contact Sales today and we’ll help you preserve everything you’ve built and keep the momentum going.