Welcome to your Appspace trial

Let’s get started

This guide is designed to help you see results quickly.

We’ll walk you through set-up and branding, how to manage users, create content and distribute it everywhere with one click, and how to use insights to boost performance.

You’ll get clear, practical instructions to guide you through your 30-day trial and show you the real value of Appspace.

What’s included in your trial?

You have full access to try it all:

• Appspace AI: Create content faster with AI writing and image generation
• Free analytics: Track engagement with Appspace Insights
• Large-scale testing: Invite up to 500 users.
• Digital Signage: Register up to 25 devices

Launch your Appspace console.

Your step-by-step guide

Step 1: Get started with Appspace

With Appspace, you can create and publish employee communications across every channel – intranet, mobile, email, and digital signage – all from one platform.

Before you invite your team, take a few minutes to set up the basics. It’ll make everything easier later, and your workspace will look and feel on-brand from day one.

How to get started with your 30-day trial

1. Learn the basics
   Start with a quick intro to Appspace.
   How to: Let’s begin
2. Take a tour
   Learn how to navigate and find what you need.
   How to: Get around the platform
3. Apply your brand
   Add your logo and brand colors.
   How to: Brand the console
4. Understand the location hierarchy
   Learn how locations help users see the right experience by office or region.
   How to: Understand the location hierarchy
5. Create locations
   Set up your locations now so it’s easy to add users later.
   How to: Create locations for your users

Pro tip: This setup only takes a few minutes, and it’ll save you time later.

Step 2: Invite your team

Your trial is off to a great start. Now it’s time to invite a few teammates so you can test Appspace together. Step 2 is simple: Add the right people, set access, and organize users so your messages reach the right audience.

How to bring in your teammates

1. Understand user roles and permissions
   Choose who can create, publish, and manage content.
   How to: Understand user roles and permissions
2. Assemble your core team
   Start with a small group (usually IT, HR, and Comms) to test how things work before you roll it out to everyone.
3. Create and manage user groups
   Group people by department or location so targeting is quick and easy.
   How to: Create and manage user groups
4. Build your user base
   Bring in the people who will actively test, create, and share feedback during your trial.
   How to: Invite users and assign locations, roles, and permissions
5. Create audiences for smarter targeting
   Send the right message to the right people – without extra noise.
   How to: Create audiences

Pro tip: Set roles and groups now so content stays organized as you add more users.

Step 3: Create your first content (plus AI tips)

Now that you’re set up and your team is on board, it’s time to start creating. Appspace makes it easy to create, organize, and publish content fast – without needing a design team or extra tools.

How to start creating content

1. Organize your assets
   Upload and organize images, videos, and documents in the Appspace Library.
   How to: Understand the Library | Manage the Library
2. Create or upload content
   Try adding a few files and creating a simple post to get started.
   How to: Create or upload content and Create a quick post
3. Build your content structure
   Use Channels, Communities, and Topics to keep content easy to find.
   How to: Understand Spaces
4. Try Appspace AI
   Use AI to draft content and generate visuals faster. Pro tip: Try “Ask AI to write” when creating your first post.
   How to: Use Appspace AI
5. Use templates for digital signage
   Start with a template to create clean, professional announcements.
   Take a look: Browse pre-installed templates
6. Customize your home banner
   Make the experience feel simple and branded
   How to:  Configure home banner

    

   1. Add app links
      How to: Add essential app links

   Step 4: Publish across channels

   With Appspace, you can share updates across mobile, intranet, and workplace screens in just a few clicks.

   How to start sharing content

   1. Connect a screen
      How to: Connect Devices
   2. Publish to a screen
      How to: Publish Channels to Devices
   3. Go mobile
      Download the Appspace App for iOS or Android.
      How to: Configure the Mobile App
   4. Launch your first broadcast
      How to: Utilize Broadcasts
   5. Drive engagement
      How to: Create an Event Post and Create a Poll
   6. Support culture
      How to: Configure Social Reactions and Send Praise

   Step 5: Measure what’s working

   Appspace Insights helps you track engagement so you can improve what you send next.

   1. View everything in one dashboard: Analytics Module Overview
   2. Review engagement metrics: Insights & Analytics
   3. Use the AI Insights Assistant: AI Insights Assistant
   4. Monitor your screens: Create and schedule device reports
   5. Prove your ROI: Sign in and create your first report.

   Step 6: Save your work

   When your trial ends, upgrade to keep your data, content, and setup.

   Contact Sales to continue and keep access.

   Why move to a paid account?

   • Keep everything you’ve built: No rework or starting over.
   • Unlock premium content: Access professional templates.
   • Reach everyone: Add more users.
   • Get priority support: Connect with product experts.
   • Expand your storage: Create richer content without limits.

   It’s a simple process to upgrade. Contact Sales today and we’ll help you keep the momentum going.