This article provides instructions for employees to create a workspace reservation (such as office spaces, meeting rooms, and hot desks) via the Quick Reservation widget on the Employee View or from the Appspace Mobile App on mobile devices.
Prerequisites
- An Appspace Premium user license.
- An active Appspace public/private cloud user account.
- Supported web browsers if using the Employee View.
- Supported mobile device if using the Appspace Mobile App.
- Any additional prerequisites as outlined in the Reserve a Workspace, Desk, or Room – Employees article.
Contents
Reserve Workspace with the Quick Reservation Widget
If your administrator has added the Quick Reservation widget to your Home page, you can create a reservation directly from Home on the Employee View without first opening Places.
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Log in to the Employee View with your Appspace Premium User credentials and go to Home.
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Locate the Quick Reservation widget.
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Select the workspace type you want to reserve. Depending on the widget configuration, Desk, Room, and Parking may be available. If the widget has only one workspace type configured, the workspace type selector is not displayed.
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Select the reservation Date and Time. The default values are Today and Now. You can select a suggested time or enter a time manually.
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Select the Duration. All Day and Office Hours are available if they have been enabled for the widget.
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If Room is selected and the capacity filter has been enabled for the widget, select the required Capacity. You can select 1+, 3+, 5+, 8+, 10+, and 15+ or enter a value manually, such as 2+. Changing Capacity may change the selected room and available room list. Capacity is not displayed for Desk or Parking reservations.
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Select a resource. You can use the search field to search for a resource by name, or select from the suggested resources displayed for the selected workspace type. The widget suggests up to three available resources for the selected workspace type and reservation time, based on recent reservations or alphabetical order.
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Click Reserve to create the reservation.
Note
The Reserve button is unavailable while the reservation contains an error that must be corrected.
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After the reservation is successfully created, review the confirmation details.
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Click View reservation to open the reservation details.
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Click Ok, I got it to dismiss the confirmation and return the widget to its initial reservation form.
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Reserve from the Quick Reservation Widget on the Appspace Mobile App
If your administrator has configured the Quick Reservation widget for your Home page, you can quickly create a workspace reservation directly in the Appspace Mobile App.
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Log in to the Appspace Mobile App with your Appspace Premium User credentials and open Home.
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Locate the Quick Reservation widget.
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Perform the steps as the previous section above.