Configure the Quick Reservation Widget

The Quick Reservation widget allows employees to reserve configured workspace resources directly from the Employee Experience Home page. The widget supports one, two, and three-column web layouts and can be placed in an available Home layout column.

Perform the following steps to add and configure the Quick Reservation widget:

1. Log in to the Appspace Console.

2. Click the ☰ Appspace menu and select Settings > Configuration.

3. Select the Employee Experience tab, then click Themes from the side panel.

4. Select an existing location-based theme for editing, or click + Create to create a new theme and proceed to its editing page.

5. From the options on the right, select and expand the Widgets section, and click Add. In the widgets window, scroll down to the Workplace section, and select Quick Reservation.

6. Configure the following settings:

   • Column – Select the Home layout column in which the widget is displayed. Quick Reservation supports the available columns in one-, two-, and three-column web layouts.

   • Widget Title – Enter the title displayed for the widget. The title supports a maximum of 30 characters. Select a language from the language menu to configure translated titles. English is selected by default.

   • Workspace Types – Select one or more workspace types that employees can reserve from the widget. The searchable multi-select field supports:

     • Desks

     • Rooms

     • Parking

     All workspace types are selected by default. Parking resources may be configured as a subtype of Spaces or a subtype of POI.

   • Default Workspace Type – Select the workspace type displayed by default when the widget supports multiple workspace types. When the selected Workspace Types are changed, the Default Workspace Type is updated. If multiple workspace types are selected, the leftmost selected workspace type is used as the default.

   • Reservation Name – Select how reservation names are generated:

     • Inherit from Settings – Uses the configured reservation naming settings.

     • Organizer Name – Uses the organizer’s first and last name.

     • Organizer Email – Uses the organizer’s email address.

     • Custom – Uses a custom reservation name entered by the administrator. The custom value defaults to Quick Reservation. The custom text field is displayed only when this option is selected.

   • Workspace Visibility – Control whether additional types of restricted workspaces can appear in the Quick Reservation resource list:

     • Show workspaces requiring approval

     • Show workspaces with checkpoints

     • Show workspaces with services

     When these settings are not enabled, the widget displays the standard resource list without workspaces that require approval, checkpoints, or services. Enabling one or more options keeps the standard resources available and also includes resources that match any of the enabled visibility options.

   • Advanced Filters – Configure Allow filtering by capacity to control whether employees can filter rooms by capacity. This setting is Off by default. When enabled, the Capacity field is available when Room is the selected workspace type. Capacity filtering is not displayed or applied to Desk or Parking workspace types.

   • Reservation Duration Filters – Control whether the following additional duration values are available to employees:

     • Show All Day option – Disabled by default. Enable this setting to display All Day in the widget's Duration menu. When disabled, All Day is hidden. If the global Reservation Duration is set to All Day while this setting is disabled, Quick Reservation defaults the duration to 1 hour.

     • Show Office Hours option – Disabled by default. Enable this setting to display Office Hours in the widget's Duration menu. When disabled, Office Hours is hidden. If the global Reservation Duration is set to Office Hours while this setting is disabled, Quick Reservation defaults the duration to 1 hour.

   • Show widget title – Controls whether the configured Widget Title is displayed. This setting is On by default.

   • Show widget border – Controls whether a border is displayed around the widget. This setting is Off by default.

7. Click Apply to save the Quick Reservation widget settings.

8. Use the widget's drag-and-drop handle to change its position within the Home layout. Use the widget's ellipsis menu and select Delete to remove it.

9. Click Save to save the theme.