Learn how to manage Page and Story Templates in Appspace from the Templates library. This article is for IT administrators and communicators who create and maintain templates. After you complete these steps, you can publish, enable, duplicate, move, export, import, and delete templates.
For: IT Administrators and Communicators — Template library tasks
What’s in this article:
Prerequisites
You must have one of these roles:
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Account Owner
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Location Publisher
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Space Publisher
Community and Topic owners can manage templates for their own spaces.
Create and Publish a Template
Create templates from Posts > Templates. Use Search and Filter to locate a template in the library. A newly published template is inactive until you enable it.
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Go to Posts > Templates.
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Click Create.
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Select New Template.
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Select Page Template or Story Template in the Select Template Type dialog.
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Click Next.
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Add the template title, layout, media, and reusable content in the template editor.
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Click Preview to review the template.
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Click Publish template.
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Return to the Templates library.
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Locate the newly published inactive template.
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Open the template's More menu.
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Select Enable when the template is ready for use.
Important: Appspace allows you to publish a blank template, but a blank template does not provide creators with a reusable starting structure.
Note: Publishing a template does not enable it. A newly published template remains inactive until you select Enable.
Enable or Disable a Template
Enable a template to make it available on the Select a template screen during Page or Story creation. Disable it to hide it from the selector without deleting it from the library.
Enable a Template
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Go to Posts > Templates.
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Locate the inactive template.
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Open the template's More menu.
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Select Enable.
The status changes to Active, and the Template enabled successfully notification appears.
Disable a Template
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Go to Posts > Templates.
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Locate the active template.
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Open the template's More menu.
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Select Disable.
The status changes to Inactive, and the Template disabled successfully notification appears.
Enable and Disable take effect immediately and do not display a confirmation dialog.
Preview, Edit, and Rename a Template
Preview a Template
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Preview.
Edit a Template
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Edit.
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Update the template in the standard template authoring experience.
Rename a Template
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Rename.
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Complete the onscreen prompts.
Duplicate a Template
Duplicating a template copies all source-template content and configuration. The duplicate begins as inactive.
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Go to Posts > Templates.
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Locate the source template.
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Open the template's More menu.
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Select Duplicate.
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Locate the duplicated template in the Templates library.
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Review and edit the duplicate as needed.
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Open the duplicate's More menu.
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Select Enable when it is ready for use.
Note: The duplicate does not appear on the Select a template screen until it is enabled.
Move or Migrate Templates
Change a Template Location
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Change location.
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Complete the onscreen prompts.
Export a Template
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Export.
Appspace saves the exported template as a local file on your device.
Import a Template
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Go to Posts > Templates.
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Click Create.
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Select Import Template.
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Browse for the template file on your device.
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Select the file to import it.
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Locate the imported template in the Templates library.
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Review the imported template.
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Open the template's More menu.
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Select Enable when it is ready for use.
Note: Imported templates begin as inactive and must be enabled before users can select them.
Migrate a Template Between Environments
Templates move between Appspace environments through local export and import. For example, you can validate a template in a Preview or staging account, then import it into your Public Cloud account. Appspace does not transfer the template directly between environments.
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Export the template from the source environment.
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Save the exported template file locally.
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Sign in to the destination environment.
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Go to Posts > Templates.
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Click Create.
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Select Import Template.
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Browse for the exported template file.
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Select the file to import it.
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Review the imported inactive template.
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Open the template's More menu.
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Select Enable when it is ready for use.
Delete a Template
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Go to Posts > Templates.
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Locate the template.
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Open the template's More menu.
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Select Delete.
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Review the template name in the Delete Template? dialog.
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Click Delete.
Select Cancel or close the dialog to keep the template.
Important: Deleting a template is permanent and cannot be undone.