Integrations Settings for Reservations

The Integrations settings listed below contain settings focused on resource and conferencing integrations within the Space Reservations module.

The Integrations settings can be accessed via the Settings > Integrations tab within the Reservations module.

Configure Book on Behalf / Plugin Passport

The Book on Behalf / Plugin Passport setting option allows Admins to ensure reservations made through the calendar provider, can be edited via the Appspace platform (Appspace console or Employee App).

To configure the Book on Behalf / Plugin Passport setting, select the desired option from the drop-down menu:

• Select a Passport – Select a pre-existing calendar provider passport.
• Create a New Passport – Create a new calendar provider passport.

Limitations:

• When configured with the Google Workspace (Google Calendar) calendar provider, the following behavior is expected for recurring reservations when switching the resource privacy from Private to Public.

  	Single Event Updates		Recurring Event Updates
  	On Behalf Enabled	On Behalf Disabled	On Behalf Enabled	On Behalf Disabled
  Organizer Calendar	Updated to Public	Remains Private, not updated*	Updated to Public	Remains Private, not updated
  Attendee Calendar	Updated to Public	Remains Private, not updated*	Remains Private, not updated	Remains Private, not updated
  Room Calendar	Remains Private, not updated*	Updated to Public	Remains Private, not updated	Updated to Public

  *Ability to restore to “Public” via the ‘Restore to original event’ from the Google Workspace (Google Calendar) calendar provider.

Configure Conferencing Integration

The Conferencing Integration setting option allows Admins to configure conferencing capabilities on resources during reservations.

To configure the Conferencing Integration setting, slide the toggle switch to the preferred option:

• ON – Enable conferencing options on resources.
• OFF – Disables the feature.

When enabled (ON), the following settings are available:

• Microsoft Teams Conferencing 
• Google Meet Conferencing 
• Zoom Conferencing
• Webex Conferencing 

Select a pre-existing passport or create a new passport.

Configure Pre-Populate Conferencing Dropdown

The Pre-Populate Conferencing Dropdown setting option allows Admins to pre-populate the 1st conferencing option as the default option in the Conferencing dropdown when creating reservations.

To configure the Pre-Populate Conferencing Dropdown setting, slide the toggle switch to the preferred option:

• ON – The Conferencing dropdown is pre-populated with the 1st conferencing option available.
• OFF – Disables the feature.