Book a desk, room, or parking space from the Quick Reservation widget on the Appspace app Home screen. This article is for employees and remote workers who need a simple booking without attendees or meeting details. After you finish, you have a confirmed reservation and can open it from the widget.
For: Employees and Remote Workers — Homepage Booking
Note: Who this article is for: Employees and Remote Workers. Use Places when you need attendees, a recurring reservation, or other advanced options.
Prerequisites
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An Appspace account that can reserve workspaces.
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The Appspace app or Employee Experience in a browser.
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A Quick Reservation widget on Home. An Account Owner or Location Admin adds this widget in the Employee Experience theme.
Reserve a Workspace from Quick Reservation
Step 1: Open Home
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Open the Appspace app or Employee Experience.
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Go to Home.
Find the Quick Reservation widget. The heading matches the widget title your administrator set. If the title is hidden, the booking fields still appear.
Step 2: Choose a Workspace Type
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Select Desk, Room, or Parking when those tabs appear.
You can select only one type at a time. If your administrator enabled a single type, the tabs are hidden and that type is already selected.
Step 3: Set Date, Time, and Duration
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Select the date. The default is Today.
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Select the time. The default is Now.
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Select the duration.
The default duration comes from Reservations settings, or from the resource after you select one. If you set a duration before you pick a resource, that duration stays selected. All Day and Office Hours appear only when your administrator enables those options.
Note: You can type a time. If the time is not valid, the widget returns to the last valid time. For a booking today, the list shows the next available times.
Step 4: Filter by Capacity
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Select a capacity, such as 1+, when the Capacity field is visible.
Capacity appears only for Room, and only if your administrator turned on filtering by capacity. Preset values are 1+, 3+, 5+, 8+, 10+, and 15+. You can also type another whole number, such as 2+.
Step 5: Select a Resource
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Search for a resource, or select one from the list.
Recently reserved resources for the selected type appear first and are labeled Recently reserved. If you have no recent bookings, the widget lists available resources by name. The list shows up to three resources at a time. Only available resources appear.
Step 6: Select Reserve
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Select Reserve.
Reserve stays unavailable until the date, time, duration, and resource are valid. After the booking succeeds, the widget shows a confirmation such as Room reserved, with the time, resource, and Confirmed status.
After You Reserve
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Select View reservation to open the reservation details.
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Select Ok, got it to close the confirmation and return the widget to the booking fields.
Use Places when you need to invite attendees, book more than one resource, create a recurring reservation, add meeting details, or change the reservation name.