Content at the Speed of Thought: Appspace AI for Signage

Appspace AI empowers you to create professional, on-brand signage content without the need for designers, expensive stock photos, or complex software. By automatically adhering to your brand's unique colors, fonts, style and tone of voice, the AI ensures consistent alignment with your identity. Just describe what you need, and AI generates it—ready to display in seconds. Here's how to get started.

What Appspace AI Does

Appspace AI turns your ideas into finished content using three core capabilities:

• Generate Cards — Type what you want to announce, pick a style, and get a branded graphic ready for your screens
• Generate Images — Describe a scene and create custom visuals without stock photo libraries
• Smart Text — Get help writing captions, articles, or announcements in your company's voice

Perfect for: Safety alerts, event announcements, employee spotlights, policy reminders, celebration posts, or any message that needs to get on screens fast.

Step 1: Enable AI (Admin Only)

Before anyone can use AI features, an Account Owner or Portal Administrator needs to turn them on.

Quick Setup

1. Go to Settings > Configuration > Appspace Intelligence
2. Review and accept the Appspace Intelligence Agreement
3. Toggle Appspace Intelligence Account Control to ON
4. Choose who can use AI features:
   • All Users — Everyone with a Platform license can create AI content
   • Publishers and Account Owners Only — Limit to content creators
   • Specific Users, Groups or Locations — Control access by team or department
5. Click Save

Step 2: Add Company Context (Optional but Recommended)

Help AI create content that sounds like your brand by telling it about your organization.

What to Include

• Company Background — Brief description of your mission, values, and culture
• Tone of Voice — How you communicate (professional, casual, inspirational, etc.)

Example: "We're a healthcare organization focused on patient safety and staff wellbeing. Our tone is warm, professional, and supportive."

Find this under Settings > Configuration > Appspace Intelligence > Company Context

Step 3: Create Your First AI Card

Now the fun part—creating content without design skills.

Generate a Card for Digital Signage

1. Click +Quick Action > Create Card
2. Select Generate Card from the dropdown
3. Give it a title (this becomes your filename)
4. Describe what you want:

   "Create a safety reminder about wearing hard hats in the warehouse"

   "Announce the summer BBQ on Friday at noon in the courtyard"

   "Celebrate Sarah from HR for 10 years of service"

5. Choose your visual preferences:
   • Style — Realistic, Abstract, Minimalistic, Pop Art, etc.
   • Layout — Text only, media background, split screen, etc.
   • Theme — Light, Dark, or Branded
6. Click Generate
7. Review, tweak if needed, then Save
8. Add to a channel and publish to your screens

Step 4: Generate Custom Images

Need a specific visual but don't have the photo? Generate it.

Create an Image

1. Go to Library > +Create > Generate Media
2. Describe what you want to see:

   "Professional warehouse worker wearing safety gear"

   "Modern office break room with people chatting"

   "Abstract tech background with blue and green colors"

3. Click Generate
4. Refine using tools:
   • Style options — Corporate, Artistic, Illustration, Vector art
   • Editing tools — Remove background, brighten, zoom, blur
   • Color adjustments — Apply color schemes or go black & white
5. Click Add to library when ready
6. Use in cards, channels, or posts

Real-World Examples

Scenario 1: Last-minute safety alert

• Old way: Email designer, wait for mockup, revise, wait again, publish tomorrow
• With AI: Type "Remind employees about wet floor safety," generate card, publish in 2 minutes

Scenario 2: Monthly employee spotlight

• Old way: Hunt for stock photos, struggle with design software, spend 30 minutes per card
• With AI: Generate professional cards for all spotlights in under 10 minutes total

Scenario 3: Event announcement without photos

• Old way: Search stock photo sites, download watermarked images, settle for generic
• With AI: Describe your event, generate custom visuals that match your brand

Tips for Better Results

Writing Effective Prompts

• Be specific: "Safety reminder about forklift operations" beats "safety message"
• Include context: "Casual Friday BBQ announcement with summer vibes" gives AI direction
• Mention your audience: "Message for warehouse employees" vs. "Message for executives"

Making AI Work for Signage

• Use Branded theme to match your company colors automatically
• Choose Media Background or Spotlight layouts for screens with high visual impact
• Pick Minimalistic or Vector styles for clean, readable signage
• Generate multiple versions and test which gets attention

Quick Reference

Bottom Line

Appspace AI removes the biggest bottleneck in workplace communications: waiting for design resources. Turn on AI, describe what you need, and get professional content on screens in minutes instead of days.

Setup time: 5-10 minutes to enable

First content creation: 2-5 minutes

Ongoing: Create content as fast as you can type

No design degree required.