Certain Qbic docking devices, such as the Qbic TDD-1000 BookBuddy Connect, support an authenticated desk booking experience with the Appspace Desktop Application for Mac and Windows.
When an employee who is signed in to the Appspace Desktop Application connects their computer to the Qbic TDD-1000 BookBuddy Connect, Appspace automatically reserves the desk resource associated with the dock. When the employee disconnects their computer, the corresponding reservation automatically ends and the desk becomes available for another employee.
The integration between Appspace and supported Qbic docking devices helps streamline hybrid workplace reservations by combining desk booking with the dock’s connection and disconnection workflow.
This article provides administrators with instructions for installing and using the Appspace Desktop App to automatically reserve desks using the Qbic TDD-1000 BookBuddy Connect.
Contents:
Prerequisites
Before using the Qbic TDD-1000 BookBuddy Connect for desk hoteling, ensure that:
- The Qbic TDD-1000 BookBuddy Connect is configured for the desk resource that employees will reserve.
- The Appspace Desktop Application is installed on the employee's Windows or Mac computer.
- The employee has an Appspace account.
- The employee is signed in to the Appspace Desktop Application using their Appspace account.
Note: The Qbic desk hoteling workflow requires an authenticated employee who is signed in to the Appspace Desktop Application.
Download the Appspace Desktop Application
- Log in to the Appspace console.
- Go to Devices > Settings > Downloads.
- Download the application for your operating system:
- Appspace Desktop Application for Mac
- Appspace Desktop Application for Windows
- Save the installer to your computer.
Install the Appspace Desktop Application
macOS
- Open the downloaded Appspace Desktop Application for Mac installer.
- Follow the installation prompts to install the application.
- Open the Appspace Desktop Application after installation.
- If macOS displays a security prompt, confirm that you want to open the application.
- Sign in using your Appspace account email address and password.
Windows
- Open the downloaded Appspace Desktop Application for Windows package.
- Extract the package if required.
- Run the installer.
- Follow the installation prompts to complete the installation.
- Open the Appspace Desktop Application.
- Sign in using your Appspace account email address and password.
After installation, the Appspace Desktop Application may appear in the Windows installed applications list and as a desktop shortcut.
Note: Your operating system may ask whether the Appspace Desktop Application can send notifications. Select the appropriate notification permission for your organization.
Reserve a Desk with the Qbic Dock
- Open the Appspace Desktop Application.
- Verify that you are signed in with your Appspace account.
- Connect your computer to the Qbic TDD-1000 BookBuddy Connect.
- The Appspace Desktop Application detects the connected dock.
- The desk resource associated with the Qbic dock is automatically reserved for your Appspace account.
You do not need to create the desk reservation manually after connecting your computer.
End the Desk Reservation
Disconnect your computer from the Qbic TDD-1000 BookBuddy Connect when you leave the desk.
When the computer is disconnected, the corresponding reservation automatically ends. The desk returns to an available state and can be reserved by another employee.