Create and Schedule Audit Logs Reports in Insights

Introducing Audit Logs Reports in Insights, delivering operational activity data organizations require to make informed decisions and monitor user and system actions across the Appspace platform. Audit Logs Reports provide visibility into audit log activity across supported Appspace domains, helping administrators review platform activity, improve accountability, and support operational governance.

Prerequisites

• An Account Owner or Location Admin role, assigned with a Platform user license.
• Optional — Enterprise Messaging has been configured for notifications.

Create and Schedule Audit Logs Reports

This article provides instructions to create, configure, generate, and schedule Audit Logs Reports in Insights.

1. Log in to your Appspace console.
2. Click the ☰ Appspace menu, and select Insights from the menu.
3. Click the Reports tab, and click the + Create button.
4. Under All Report Templates, select Audit Logs.
5. On the Audit Logs dashboard, click Audit Log Report.
6. In the Edit Report step, configure the report criteria:
   • Columns — Click the settings icon to select the columns to include in the report.
   • Audit Log Date — Select the date range for the audit log data.
   • Domain — Select the Appspace domain to include in the report, such as User Management.
   • Action Type — Select the audit action type to include in the report.
   • Source Type — Select the source type for the audit log event, such as User.
   • Location — Select All Locations or a specific location to filter the audit log data.
   • User — Select a specific user to filter audit log activity, if required.
7. Click Next, and in the Schedule step, proceed to configure the following scheduling fields:
   • Report Name – Enter the report name.
   • Share with – Add the users to share the report with.
   • NOTIFICATIONS – Send a notification with a download link to the report.
     • Enterprise Messaging – Slide the toggle switch to ON to enable sending notifications via the enterprise messaging app. OFF to disable.
     • Email – Slide the toggle switch to ON to enable sending notifications via email. OFF to disable.
   • RUN TIME – Define the report schedule run time.
     • Repeats Every – Select the number of times per Day, Week, Month, or Year the report is run from the dropdown.
     • Repeats On – Appears only when week, month, or year is selected.
       • If Week is selected, choose the day(s) of the week from the available options for example: M, T, W, T, F, S, S.
       • (New) If Month is selected, choose a specific day, the first day of the month, or customize the day from the dropdown.
       • If Year is selected, select the date, or the day of the month from the dropdown.
     • At – Determine the time the report is run from the dropdown. 
     • Timezone – Select the timezone for the report from the dropdown.
     • Ends – Define when the report ends.
       • Never –
       • After – Enter the number of occurrences before it ends.
       • On – Select the specific date for the report to end.
   • HISTORY – Define how long the report is retained.
     • Retain Report History for
       • Reports Generated – Select the number of reports to be kept from the dropdown.
       • Specific Date – Select Last month, Last 2 months, or Last Year of reports to be kept from the dropdown.
8. Once configured, click Save. Alternatively, you may also click the dropdown arrow to Save and Download the report, or Save as Template to generate future reports based on the saved report template.
9. Saved reports will be listed and displayed within the All Scheduled Reports section, while the saved report templates will be listed in the All Report Templates section when creating and scheduling reports.

Manage Reports

Follow the instructions below to manage a report.

1. Log in to your Appspace console.
2. Click the ☰ Appspace menu, and select Insights from the menu.
3. Click the Reports tab.
4. Click the ellipsis (⋯) next to the desired report, and select one of the following actions:
   • Edit Report – Modify the report configuration, or view the report history and previously generated versions.
   • Copy Report – Create a duplicate of the report that can be modified and saved as a new report.
   • Generate and Download – Generate the latest version of the report and download it to the local device.
   • Run Now – Generate the latest version of the report immediately.
   • Delete – Permanently remove the report.