Manage Content Hierarchy in a Space

(New) The Content Hierarchy allows you to organize Pages and Stories in a Space into a structured, navigable tree. You can arrange content in the order you want employees to browse it and create parent and child relationships by nesting content within the hierarchy.

After configuring the Content Hierarchy, you can display it to employees in the Space using a dedicated Content Hierarchy section. You can also display the hierarchy within another Space section using a Content Index widget configured with Content Hierarchy as its organization.

The Content Hierarchy configured here applies to the selected Space. It is separate from the Sitemap, which organizes Spaces within the account.

Prerequisites

Before configuring the Content Hierarchy:

• Ensure that you have access to edit the Space.

• Ensure that the Pages or Stories you want to organize have been created in the Space.

Configure the Content Hierarchy

Follow these steps to organize content in a Space:

1. Log in to the Appspace console.
2. Click the ☰ Appspace menu and select Spaces.
3. Select the Space that you want to configure.
4. Select Content Hierarchy from the left menu.

5. Add content to the hierarchy:

   • If no hierarchy has been configured, click Get started.

   • Otherwise, click + Add.

6. Select one of the following:

   • Add pages – Add Pages from the Space.

   • Add stories – Add Stories from the Space.

7. In the content picker:

   • Use Search to locate content.

   • Use the available type filter to narrow the displayed content.

   • Select the Pages or Stories that you want to add.

8. Add the selected content to the hierarchy.

9. Arrange the content as required:

   • Drag an item to change its position.

   • Drag an item beneath another item to nest it in the hierarchy.

10. Use Expand all or Collapse all to expand or collapse the hierarchy while reviewing its structure.

11. To manage an individual item, click the ellipsis (•••) menu and select an available action:

    • Enable – Include the item in the active hierarchy.

    • Disable – Keep the item in the hierarchy but disable it from the active hierarchy.

    • Move under… – Move the item beneath another item in the hierarchy.

    • Move to top level – Remove the item's parent relationship and place it at the top level.

    • Move to top – Move the item to the first position at its current level.

    • Move to bottom – Move the item to the last position at its current level.

    • Remove – Remove the item from the Content Hierarchy.

12. Click Save. A Content hierarchy saved. confirmation is displayed when the changes are successfully saved.

The hierarchy configured here is used when the Space displays content through a Content Hierarchy section or through a Content Index widget configured with Content Hierarchy as its organization.

Search and Review the Content Hierarchy

Use the Search field to locate Pages and Stories that have already been added to the hierarchy.

You can also use Expand all and Collapse all to review large hierarchies without manually opening or closing each nested level.

Important:

• Removing a Page or Story from the Content Hierarchy removes it from the hierarchy only. It does not delete the content from the Space.

• The Content Hierarchy organizes Pages and Stories within a Space. It is different from the account Sitemap, which organizes Spaces.

• The hierarchy can contain multiple nested levels.

• Only Pages and Stories that are available to the Space can be selected from the Add menu.

Display the Content Hierarchy in a Space

The configured Content Hierarchy can be displayed to employees in either of the following ways:

• Add a dedicated Content Hierarchy section. This is the primary method for displaying the hierarchy as part of the Space navigation.
• Add a Content Index widget to another section and set Organization to Content Hierarchy.

Add a Content Hierarchy Section

Follow these steps to add the Content Hierarchy as a section in the Space:

1. In the Space settings, select Sections.

2. Click + Add.

3. In the Select Section Type window, select Content Hierarchy.

4. Click Next.

5. Configure the section as required.

6. Save the Space.

The section displays the Pages and Stories according to the hierarchy configured under Content Hierarchy in the Space settings.

Display the Content Hierarchy Using a Content Index Widget

You can also display the hierarchy within an existing section using the Content Index widget.

1. In the Space settings, select Sections.
2. Select the section in which you want to display the hierarchy.
3. Click + Add widget.
4. Select Content Index.
5. Configure the widget as required.
6. In Spaces, select Current Space.
7. Under Post type, select the content types to display, such as Pages and Stories.
8. Under Organization, select Content Hierarchy.
9. Under Display options, select the information to display for each item, such as:
   • Thumbnail
   • Type
   • Author
10. Click Apply.
11. Save the section.

The Content Index widget displays content using the hierarchy configured under Content Hierarchy for the current Space.