This release introduces a significant upgrade to Appspace user profiles, designed to foster deeper connections and more effective collaboration across your organization.

Key Enhancements:

• Richer Profiles: Discover more about your colleagues with expanded profiles showcasing interests, skills, and expertise.
• Shared Interests: Quickly identify common ground and potential collaborators through highlighted shared interests and skills.
• Enhanced Visibility: Update your profile with your unique strengths and interests to increase your visibility and attract potential collaborators.

Benefits:

• Improved Collaboration: Find the right people for projects and initiatives with ease.
• Stronger Connections: Foster meaningful connections and build relationships based on shared interests.
• Increased Engagement: Create a more vibrant and engaged community by encouraging users to showcase their unique skills and expertise.

Key Enhancements

• Multi-Column Layouts: Divide the banner widget into multiple columns to showcase a wider range of content.
• Hero Banner Experience: Enjoy a more dynamic and engaging homepage with the ability to replicate the “Hero banner” experience from SharePoint Intranet.
• Diverse Content Sources: Incorporate content from various sources, including news feeds, social media updates, and internal announcements.

Benefits

• Enhanced Visual Appeal: Create a more visually engaging and informative homepage.
• Improved Content Organization: Effectively organize and prioritize key content for maximum impact.
• Increased User Engagement: Capture attention and drive user interaction with a dynamic and informative banner experience.

This release introduces enhancements to content expiry management, ensuring that authors and co-authors are promptly notified and aware of upcoming expirations.

Key Enhancements:

• In-App Notifications: Seven days before a post is scheduled to expire, authors and co-authors will receive an in-app notification, reminding them of the upcoming expiry date.
• “Expiring Soon” Indicator: An “Expiring Soon” indicator will be prominently displayed on the article, both in view mode and editor mode, seven days before expiry. This indicator is visible to authors, co-authors, and admins.

Spotlight Feature

Key Enhancements:

• Optional Email and Contact Fields: Eliminate the need for mandatory email addresses during registration. Utilize alternative contact fields, such as phone numbers, for notifications and alerts.
• Simplified Kiosk Check-in: Enable guests to check in at kiosks using only their name. The system intelligently searches for existing meetings and guides guests through a streamlined registration process.
• Customizable Registration Forms: Tailor registration forms to capture only essential information, simplifying the check-in experience for guests.

This release introduces a new feature designed to streamline visitor management and enhance collaboration between executives and their assistants. Executive Assistants now have the ability to view all visitor management events within their designated locations, even if they are not the designated host.

Key Enhancements:

• View All Events: EAs gain visibility into all upcoming meetings and visitors, enabling them to proactively prepare for meetings and ensure a seamless experience for both the executive and the visitor.
• Scoped Access: EAs can only access visitor information for the locations they are authorized to manage.
• Dedicated View: A new “All Visitors” tab in the Employee View provides EAs with a centralized view of all visitor events within their scope.
• User-Friendly Interface: The intuitive interface makes it easy for EAs to access and manage visitor information without navigating complex settings.

This release introduces a suite of new widgets designed to enhance the functionality and engagement of your Appspace Communities. Community owners and inherited owners now have the ability to add and customize a variety of widgets directly within their communities, providing seamless access to key information and resources.

Key Enhancements:

• Widget Variety: Choose from a selection of impactful widgets, including Shortcuts, Web Frame, and Banner, to enrich your community’s feed and sidebar.
• Intuitive Customization: Effortlessly add, edit, and arrange widgets with a user-friendly interface.
• Enhanced Organization: Categorize widgets into Feed and Sidebar tabs for streamlined management.
• Dynamic Previews: Preview your changes in real-time before saving, ensuring your community layout is perfect.
• Mobile Optimization: Enjoy a consistent and engaging experience across both desktop and mobile devices.

The latest update introduces enhanced layout and appearance controls for Link Tiles, empowering content editors to create visually engaging and effective navigation elements.

Key Enhancements:

• Size Control: Choose between responsive or fixed link tile sizes to achieve your desired layout and visual appeal. Responsive tiles adapt to the page layout, while fixed tiles maintain a consistent size.
• Improved User Experience: The updated interface provides a more intuitive and user-friendly experience for customizing link tile appearance.

Spotlight Feature

This release introduces enhanced filtering capabilities for device analytics, empowering you to gain deeper insights into your device fleet and make more informed decisions.

Key Enhancements:

• Location-Based Filtering: Filter the Device Count by Period, Devices by Type, and Total Devices Registered widgets by location or sub-location. This granular filtering allows you to focus on specific areas of your organization and gain a clearer understanding of device distribution and usage patterns.

The Appspace Intranet connector now supports seamless syncing of translated versions of Stories and Pages, enabling organizations to deliver targeted content to diverse audiences. This enhancement expands the reach of your internal communications and ensures that employees can access information in their preferred language.

Key Enhancements:

• Translation Syncing: Automatically sync translated versions of stories and pages from your Appspace SharePoint Intranet to the Employee View.
• Translation Toggle: Easily enable or disable translation syncing for individual intranet connectors.
• Localized Content Delivery: Deliver content tailored to specific language preferences, enhancing employee engagement and comprehension.

Key Enhancements:

• Feed Filtering: A new “Feeds” option in the Source field unlocks granular content filtering capabilities.
• Granular Control: Filter content based on Membership Status, Subscription Status, Feeds, Feed Names (Feed IDs), Post Types, and Max Posts (default 100).
• Targeted Content: Display precisely targeted content within each banner section, ensuring relevance and maximizing user engagement.

Administrators can now filter displayed content based on specific feeds, including Channels, Topics, and Communities. This enhancement enables the creation of highly customized and targeted content views, ensuring that users see the most relevant information.

This release introduces two enhancements to improve post visibility and engagement tracking:

• Expanded View Counting: A post view is now counted when a user views the social card for 3 seconds, providing a more accurate measure of content reach and engagement. Previously, only views within the modal view were counted.
• Insight Widget Visibility: The Insight widget, previously visible only to admins, is now accessible to all users in a feed. This empowers everyone to gain insights into post-performance and engagement metrics.

Users can now apply strikethrough formatting to text within the page and story editor, providing a visually clear way to indicate edits, deletions, or superseded information.

This enhancement allows for greater flexibility and visual appeal when communicating event details, schedules, and other relevant information.

This enhancement promotes transparency and encourages participation by providing immediate insight into the poll’s current standing.

Administrators can now effortlessly import users into an audience using CSV or XLSX files, simplifying bulk user management and saving valuable time.

Spotlight Feature

This release introduces a powerful watchlist feature to bolster security across Space Reservations, Visitor Management, and Kiosk Card functionalities.

Key Enhancements:

• Proactive Screening: The system now automatically cross-checks Space Reservation and Visitor Management invitations, as well as Kiosk Card drop-in attempts, against your watchlist.
• Access Prevention: If a match is found, the individual on the watchlist is blocked from being invited or completing a drop-in, and an error message is displayed.

This enhancement provides a proactive layer of security, preventing unauthorized individuals from gaining access to your premises or events.

Previously, this functionality was restricted to users with the Facilitator role. This improvement eliminates the need for special permissions, empowering all users to efficiently manage bulk visitor invitations.

Ignite Engaging Discussions with the New “Questions” Post Type

Spotlight Feature

Introducing a dynamic new way to foster interaction and knowledge sharing within your Appspace communities. The “Questions” post type empowers users to pose questions, provide answers, and participate in vibrant discussions.

Key Features:

• Interactive Q&A: Encourage users to ask questions, offer solutions, and upvote the most helpful responses.
• Community-Driven Knowledge: Transform your communities into thriving hubs of information exchange and collaborative problem-solving.
• Enhanced Content Organization: Easily filter and search for specific questions within a community.
• Best Answer Designation: Authors, community owners, and moderators can highlight the most accurate and helpful answer, ensuring clarity and knowledge accuracy.

This enhancement elevates community engagement and transforms the way your teams collaborate and learn.

Spotlight Feature

Gain deeper insights into user engagement with enhanced filtering options in Analytics. You can now filter data by:

• Posts
• Users
• Audiences

This release expands language support for notifications, ensuring a more consistent and localized experience for users across different regions. Key improvements include:

• Expanded Translations: Notifications now feature comprehensive translations for previously untranslated elements, such as resource subtypes, error messages, and date formats.
• Improved Clarity: Enhanced translations improve the clarity and accuracy of notification messages, reducing confusion and ensuring effective communication.

This update reinforces Appspace’s commitment to providing a truly global platform that caters to the diverse linguistic needs of our users.

Spotlight Feature

This release introduces the next phase of our Device Management modernization initiative, focusing on an improved user interface and streamlined workflows.

Key Enhancements:

• Advanced Registration Modernization: The Advanced Device Registration modal has been redesigned for all advanced registration methods (BrightSign Package, Chrome CDM Policy, Cisco Collaboration Endpoint Macro, Cisco Webex Share/Room Phone, Microsoft Teams Rooms, Network Policy, Preregister Devices, Synaptics Vision) to enhance user experience and visual appeal.Note: Register with Serial/MAC/Vendor ID(s) will be updated in a future release.
• Knowledge Center Access: The “What’s Next?” section in the Advanced Registration modal now includes a Knowledge Center hyperlink that directs users to the Appspace Advanced Registration article in a new tab.
• Persistent Sidebar State: The Devices page now retains the expanded or collapsed state of the left navigation sidebar filter sections, even after logging out and back in, navigating to other pages, refreshing the page, or moving between sections within the Devices page.
• Device Group Sorting: Device groups in the Manage Device Groups modal are now automatically sorted in alphabetical order when nesting or un-nesting them.
• Content Sync Filter: A new “Content Sync” filter has been added to the Device Left Navigation Sidebar, allowing users to filter the device listing table by content synchronization status.

The Device Directory Report now includes two new features to improve device management and reporting:

• Software Update Column: This column displays the software update settings for each device, providing valuable insights into your device update strategy. Values include “Inherited (Auto)”, “Automatic”, “Inherited (Manual)”, and “Manual”.
• Registration Date Filter: Generate reports based on a specific range of device registration dates, allowing for more targeted analysis and tracking of device deployment.

The Device Analytics experience has been modernized with a new Devices Overview section, featuring dedicated tabs for Devices and Licensing. These tabs provide comprehensive insights into your device ecosystem and are accessible by default.

Note: The legacy Device Analytics and Device Licensing pages have been retired. Currently, clicking “Go To Device Analytics” on the existing Analytics page redirects to the outdated version. This issue will be addressed in the next release.

Notifications for Visitor Management and Space Reservations now support multiple languages.

Space Reservation Notifications:

• Notifications for space reservations will now be displayed in the user’s preferred language, as selected in their Employee View settings.

Visitor Management Notifications:

• Notifications related to Visitor Management will be displayed in the preferred language configured at the building level. This ensures that both internal and external users receive notifications in their preferred language.
• Prioritization:
  • Internal users: Notifications will be displayed in the user’s personal language preference.
  • External users: Notifications will be displayed in the preferred language of the building/network.
  • Default Language: If no translation is available for the preferred language, notifications will default to English.

This enhancement improves communication clarity and accessibility for users across different languages, creating a more user-friendly and inclusive experience.