These release notes provide information on the new features, enhancements, resolved escalations, and bug fixes completed in each release for Appspace Cloud and On-Prem.

Appspace 8.0 is a major release that is built on a new microservices architecture and includes various new features and enhancements, an improved user interface, platform optimizations, and bug fixes.

8.0-ac.40

Release Date: 23 June 2021

Restrictions to Cards Module

The appropriate restrictions have been applied to roles and permissions, for access to System > Cards in the Appspace menu. This module is now only accessible by administrators with the Portal Administrator, Account Owner, Location Admin, or Publisher role.

Previously the Cards module could be accessed and managed by users assigned with the Author role with permissions to manage advanced channels. With the new implementation, Authors with permissions to edit channels are prevented from accessing the Cards module.

Resolved Bugs

• AP-25136 – XSS issues when generating the user’s full name in an advanced channel.
• AP-25251 – Unable to create API token for Publisher roles.

Resolved Escalations

• AE-6722 – Cursor does not appear when editing in Announcement card.
• AE-6946 – Unable to add content to a scheduled Media Zone in an advanced channel.
• AE-6947 – Unable to add content to a scheduled Media Zone in an advanced channel.

8.0-ac.39

Release Date: 18 June 2021

Reservations Update

The following updates have been included in the Reservations module:

• The Default Reservation Duration for workspace reservations which is currently set at 30 mins, can now be configured via the Settings tab in Reservations.
• Support for making reservations on workspace resources (e.g. desks) for one person (capacity = 1) on behalf of another user.
• Support for making All Day reservations during the same day, regardless of the time the reservation is made.
• The Portal Administrator role (private cloud) now has full access control permissions when making reservations on any resource, regardless of the access control permissions configured on the resource.
• In an effort to provide consistency between the List and Map views, once a resource has been reserved in Map view, a notification is displayed to provide confirmation of the resources being successfully reserved.
• Reservation Checkpoints have been updated with the following improvements to provide for a better user experience:
  • Prevent Checkpoints from being created if the Valid From duration is less than, or same as the Valid Until duration. If this occurs, the Valid Until value will be automatically set to less than 10m from the Valid From value.
  • Prevent the Valid From and Valid Until values from being cleared, with the following default values:
    • The Valid From values cannot be less than 5m before the start of an event.
    • The Valid Until values cannot be less than 1m.
  • Disabled the decrease arrow button when configuring the duration if Valid From = 5m or Valid Until = 1m respectively, to avoid confusion that a lesser minimum lower value can be configured.
• User Groups includes a new configuration option, User Licenses, to support and provide the ability to provision users within a user group with either the Platform or Premium (or both) user licences, utilizing the inheritance concept.
  • In the event all Premium user license allocations have been used up by the account, the system will begin to pre-assign licenses to users, which would not be counted or reflected in the Account Management Portal.

Resolved Bugs

• AP-25177 – Incorrect private cloud user license usage displayed in the Account Management Portal.
• AP-25086 – Unable to add content to advanced channel when using Microsoft Internet Explorer web browser.

Resolved Escalations

• AE-6660 – User groups deleted in Location are still visible in the user profile.
• AE-6689 – Incorrect list of channels and devices are displayed when a content tag is selected in an advanced channel playout properties window.
• AE-6802 – Incorrect list of channels and devices are displayed when a content tag is selected in an advanced channel playout properties window.
• AE-6893 – The Cancel and Apply buttons do not function when adding content to advanced channels when using the legacy Microsoft Edge or IE web browsers.

8.0-ac.38

Release Date: 11 June 2021

This build is focused on improvements, bugs, and escalation fixes.

Reservations Update

The following updates have been included in the Reservations module:

• A confirmation message is displayed with a warning, when a user is bulk editing resources that will result in losing floorplan data on some selected resource; such as updating locations that will require remapping the floorplans on some resources, or result in some resources losing their mapping positions.
• When a time constraint rule is configured on a resource by an administrator, the All Day booking option is disabled on the Employee View, for improved user experience.
• When making reservations on the Employee View, the Add attendees option will now be hidden, if the resource capacity has been left at default (blank), or configured with a value of less than two (2) by the administrator.

Resolved Bugs

• AP-24795 – Unable to upgrade device licensing from Lite to Standard.
• AP-25092 – Unable to select Location and Device in the Deploy To field when creating Monitoring and Advanced task templates.

Resolved Escalations

• AE-6685 – Performance issues on the Device Task module.
• AE-6845 – Unable to assign content to recently registered devices, that were registered via CDM.
• AE-6855 – Unable to make an All Day reservation, due to the resource being configured with a time restriction rule.
• AE-6866 – Unable to update Chrome OS device information via API after registration.
• AE-6898 – Advanced channel widget permission issues, where initial user’s permissions are removed and replaced with the latest assigned user’s permissions.

8.0-ac.37

Release Date: 4 June 2021

This build is focused on improvements, bugs, and escalation fixes.

Appspace Lite Plan Update

The Appspace Lite free plan that was introduced to support devices in the Cisco Webex Control Hub, will be limited to displaying the following card content:

• Announcement card
• Weather card
• Web View card

Reservations Update

The following updates have been included in the Reservations module:

• For reservations checkpoints, the following options have been added to the Valid Until rule:
  • <x duration> After event start
  • <x duration> Before event start
  • <x duration> After checkpoint valid
• A new customization option has been added to the Settings tab, allowing for customers to replace the current default “Workspace Reservation” reservation name, with either the reservation event creator’s name or email such as, “Meeting with <Organizer’s Name/Email>“, or anything that they desire.
• An Enable Recurring Reservations option has been added to the Settings tab, allowing for the feature to be disabled.
• A Trigger Resync option has been added to the Resource Provider ellipsis, enabling admins to force a resync between the Appspace console and a calendar provider.

  Note

  On Office 365 providers, it may take at least a day for resources to be displayed on the Appspace platform, if the resource has been added using the Office 365 platform. This is an existing limitation on how Microsoft handles queries via the Microsoft Graph Explorer.

   

Employee View UI Updates

When making workspace reservations, the Map view now is displayed in full screen rather than as a toggle within the same screen as the resource listings. The following user interface features have been updated in this new Map View:

• Search function with predictive text to search for resources and employees.
• Filter icon, when clicked displays all filtering options a user may use to select and narrow down workspace resources
• Zoom functions available allow users to zoom in and out of the floorplan.
  • Automatically zoom on resource from a search result
  • Reset View reverts back to the default view.
• Floor buttons
• Room Status Legend

User Invitation Email UI Update

The Google+ icon will be removed from the footer of the User Invitation email, as Google has discontinued the Google+ platform for both personal and businesses.

Resolved Bugs

• AP-24739 – User profile does not display the phone number that was added during the invitation process.

Resolved Escalations

• AE-6764 – Unable to load the Alert Notifications screen on Firefox.
• AE-6767 – Content Approval email not sent due to permissions issues on private cloud.
• AE-6794 – Incorrect layout displayed with all other layouts disabled when double-clicking a layout on Advance Channel.
• AE-6812 – Unable to access the Appspace console if their Home Location does not match what is stated in their permission Roles.
• AE-6814 – Unable to display special characters in Unicode on the RSS ticker widget.
• AE-6831 – Pending changing content sequence items revert back to the original sequence once approved.
• AE-6836 – Unable to right-click table data for additional functionality when creating content on the Table card.
• AE-6845 – Unable to assign channel to register devices, or to the assign to the correct location.
• AE-6846 – Analytics does not reflect BrightSign devices correctly
• AE-6856 – Recurring reservations does not follow Scheduling Rules.
• AE-6875 – Carousel preview missing on Employee View.
• AE-6881 – Performance issues when loading resources on Employee View.

8.0-ac.36

Release Date: 28 May 2021

This build is focused on improvements, bugs, and escalation fixes.

Support for Microsoft Power BI Integration

Appspace integration capabilities now include the Microsoft Power BI passport service, to support the new Power BI card that allows organizations to display analytical reports and data visualization created via Microsoft’s Power BI software.

The Power BI card is built using the new Dashboard card theme.

Reservations Update

The following updates have been included in Reservations:

• Improved messaging for attendee capacity limits when making reservations.
• The Success notification when reservations are made, now includes a link to the reservation event, that directs users to the My Reservations tab, allowing for reservation details to be displayed.
• Ability to print multiple QR codes via the bulk edit toolbar, with the following customizations:
  • Number of QR codes per page (dependant on print page size).
  • Show Resource Name.
  • Customize QR Code size (small, medium, or large).
  • Customize Resouce Name, QR Code color.
  • Customize Call to Action text, color, and background color.

Resolved Bugs

• AP-24739 – User profile does not display the phone number that was added during the invitation process.

Resolved Escalations

• AE-6836 – Unable to right-click table data for additional functionality when creating content on Table card.

8.0-ac.35

Release Date: 21 May 2021

This build is focused on improvements, bugs, and escalation fixes.

Reservations Update

The following updates have been included in Reservations:

• Increased the number of resources that can be selected for bulk edits beyond the current 20 item limit, improving reservation management for large and complex buildings and floorplans where widespread changes are required.
• A Subtype filter has been added to the Filter bar, allowing for resource types to be further narrowed down to the subtype.

Resolved Bugs

• AP-24713 – Sorting content on playlist channel is required, even when the Approvals settings have been disabled.
• AP-24862 – The Playlist Channel page reloads when content is removed.
• AP-24871 – Unable to edit content, after enabling or disabling the content in Playlist Channel.

Resolved Escalations

• AE-6787 – Pending approvals on channels, even when the Approvals settings have been disabled.
• AE-6827 – Unable to register new devices, while existing registered devices are out of sync on private cloud.

8.0-ac.34

Release Date: 8 May 2021

This build is focused on improvements, bugs, and escalation fixes.

Reservations Update

The following updates have been included in Reservations:

• Support for Recurring Reservations, allowing reservations to be repeated daily, weekly, monthly, or yearly.

  Note

  This feature is only applicable for resources created via the Appspace calendar provider, for this release.

   

  • The following recurring reservations can be created:
    • Daily.
    • Weekly, where reservations can occur on a weekly basis, or specific days of the week, i.e., every Monday, Wednesday, and Friday.
    • Monthly, where reservations can occur on a monthly basis, or a specific date or day of the month, i.e., 6th of each month, or every first Sunday of the month.
    • Yearly, where reservations can occur on a yearly basis, or a specific date or day of the month, i.e., 6th June each year, or every first Sunday in June each year.
  • Recurring reservations can be edited and changes applied to a single reservation, or to all recurring reservations.
  • Recurring reservations can be deleted with the option of deleting just the current event, current event and events after the current event, or all recurring events.
  • Recurring reservations are displayed and can be easily identified in the Reservations list.

    Important

    When one of the multiple recurring reservations is in conflict with some other independent reservation, you will be notified of the conflict, but will still be able to go ahead with this recurrent reservation. You may then separately modify the conflicting event.

     

Resolved Bugs

• AP-24723 – The Switch to admin Console does not function on the page informing users requiring premium licenses.
• AP-24743 – Incorrect Device Status displayed on the Device Licensing page, when compared to the Devices module.
• AP-24746 – The Most Active Users by Login widget does not display data on Appspace private cloud.

8.0-ac.33

Release Date: 1 May 2021

This build is focused on improvements, bugs, and escalation fixes.

User Licensing Update

The Users module has been updated to include features that are supported with the new user licensing framework. Appspace is introducing the following two licenses:

• Premium Users – Users who are employees, with access to the Employee View to browse content and make workplace reservations.
• Platform Users –  Users who are essentially administrators, content publishers, and content creators, with access to the Appspace console to perform content management and platform administration.

• A new section is added in the side panel of the Users listing page, allowing users to instantly view users based on the following user license types:
  • Premium – Users who are employees that have access to the Employee View.
  • Platform –  Users who are essentially administrators, content publishers, and content creators that have access to the Appspace console.
  • Unlicensed – Users who have not been assigned with a user license.
• Administrators are able to assign user licenses to individual users or through user batch updates to multiple users at once, either during the user invitation process or via the Users dashboard.
• Once assigned, the user licenses are displayed in the user profile in both Grid and List views for quick identification.
• An Overview section has been added to the side panel, allowing administrators to quickly view statistical user license data through the following widgets:
  • Premium Licenses – Displays the percentage and number of premium user licenses used.
  • Platform Licenses – Displays the percentage and number of platform user licenses used.
  • Most Active Users by Login – Displays the top five active users based on logins.

Device Licensing Update

The Devices module has been updated to include features that are supported with the new device licensing framework.

•  A new Device Licensing page that is part of the Devices module, can be accessed via Devices > Devices Licensing from the Appspace menu.
• The Device Licensing page enables administrators to add Content Licences to any device, in order to publish and display premium content that is available through the Industry Feeds, News, and Industry Content Collection cards.
• An Overview section in the side panel, allows administrators to quickly view statistical device and content licensing data through the following widgets:

  

   

  • Standard Device Licenses – Displays the percentage and number of standard device licenses used.
  • Industry Feeds – Displays the percentage and number of Industry Feed licenses used (Industry Feed and Industry Content Collection cards).
  • Infotainment Feeds – Displays the percentage and number of Infotainment Feed licenses used (News card).
• Two base licensing types are available, which are based on your device type, and would be automatically assigned:
  • Standard – Appspace for industry-standard devices on operating systems and device platforms such as Chrome OS, Android, iOS, BrightSign, Cisco, Crestron.
  • Lite – Appspace built-in devices, such as for Cisco Webex Control Hub.

    Note

    For more information, please visit our Appspace Supported Devices & Operating Systems article

     

• There are two Content licensing options that are available:
  • Industry Feeds – Enables users to display the Industry Feed and Industry Content Collection cards in a playlist.
  • Infotainment Feeds – Enables users to display the News card in a playlist.
• Once assigned the device and content licenses are displayed in both Grid and List views for quick identification.
• License management is accomplished by clicking the ellipsis of the selected device, and selecting the Manage Content Licenses option. From here, users are able to assign if the device is licensed with the Industry Feeds, Infotainment, or both.
• Users may also preview the device by clicking the ellipsis of the selected device, which launches the device property page

Resolved Escalations

• AE-6721 – Unable to change or resequence content within a playlist that is pending approval for publish.
• AE-6722 – A cursor issue that automatically returns to the start of the text field when adding or pasting copied text in the middle of an existing sentence when editing an Announcement card.

8.0-ac.32

Release Date: 23 Apr 2021

This build is focused on improvements, bugs, and escalation fixes.

Reservations Update

The following updates have been included in Reservations:

• Introducing the Settings page on the Reservations module, which will be used to configure all global reservation settings.
  • The Default Reservation Sensitivity settings, enables Administrators to set the default reservation privacy settings, which could be set to Public, Private, or allowing the option to be determined by the user when making the reservation.

Resolved Escalations

• AE-6716 – Synchronization issues between Reservations and Office 365 Exchange Online.

8.0-ac.31

Release Date: 16 Apr 2021

This build is focused on improvements, bugs, and escalation fixes.

Reservations Update

The following updates have been included in Reservations:

• The Show Colleagues feature has been improved to search and display selected users on the map (floorplan), or list view.
• Support for Checkpoints to ensure attendees are required to complete checkpoints before being allowed to attend a meeting. Attendees that do not complete the checkpoint are removed from the attendees list. Once completed a QR code is generated.

Resolved Escalations

• AE-6716 – Synchronization issues between Reservations and Office 365 Exchange Online.