Configure the Content Index Widget

(New) The Content Index widget provides employees with a structured way to view and discover pages and stories published across Appspace. It allows employees to browse content from a Topic or Community and sort it by popularity, date, tags, alphabetical order, or sitemap organization.

The widget can be added to an Employee Experience Home theme or to the Feed or Sidebar of a Channel, Community, or Topic. It displays only content that the signed-in employee has permission to view, and selecting an item opens the corresponding page or story. Multiple Content Index widgets can also be configured independently.

Prerequisites

Before configuring the Content Index widget, ensure that:

• Your Appspace Cloud is version 2603.0 or later.
• You have permission to edit the applicable Employee Experience theme, Community, or Topic.
• The pages or stories you want to display have been published to the appropriate Spaces.

Add the Content Index widget to a Home theme

1. Log in to the Appspace Console.
2. Go to Settings > Configuration > Employee Experience > Themes.
3. Create a theme or edit an existing theme.
4. Expand Widgets.
5. Select the column where you want the widget to appear.
6. Click + Add and select Content Index.
7. Configure the widget using the settings described below.
8. Click Apply.
9. Click Save to publish the theme changes.

The Content Index widget supports one, two, and three-column Home layouts. More than one Content Index widget can be added to the same Home theme. Each instance retains its own title, sources, organization, and display settings.

Add the Content Index widget to a Community, Channel, or Topic

1. Log in to Appspace.

2. Open the Community, Channel, or Topic in the Employee Experience.

   • Channel - On the Home page, click More > Channels. Alternatively, select Explore and click the Channels tab. Select a Channel.

   • Community - On the Home page, click More > Communities. Alternatively, select Explore and click the Communities tab. Select a Community.

   • Topic - On the Home page, click More > Topics. Alternatively, select Explore and click the Topics tab. Select a Topic.

3. Click Settings in the left pane.
4. Select Widgets.
5. Select Feed or Sidebar. Click + Add Widget.
6. Select Content Index.
7. Configure the widget using the settings described below.
8. Click Apply.
9. Click Save.

Configure the widget

Configure the following fields as required.

Column

Select wether the widget appears in the main feed or sidebar.

Widget Title

Enter the title displayed above the widget. Use the language selector to provide translated versions of the title where required.

Spaces

Select the Spaces from which the widget retrieves content.

• Leave the selection empty to include all available spaces.
• Select one space to restrict the widget to that space.
• Select multiple spaces to combine content from those spaces.

Post Type

Select the page or story content type available for the current widget context. The options shown may depend on the selected source and organization.

Spotlight Filter

Select to only display pages or stories that have been set as spotlighted.

Organization

Select how content is organized in the widget:

• Alphabetical – Arranges content alphabetically by title.
• Chronological – Arranges content using its creation or modification date.
• Popularity – Arranges content according to popularity.
• Tags – Organizes content under selected content tags.
• Site Map – Displays the Page hierarchy of a selected Topic.

Alphabetical organization

When Alphabetical is selected:

1. For Show A–Z Index Filter, select whether to display letter shortcuts above the content.

   When this option is selected, employees can select a letter to jump to the corresponding group of titles. The # shortcut represents titles that begin with a number or special character.

   If there are multiple Content Index widgets on the same page, each will have its own index controlling its content.

2. Set the Pagination method as Virtual Scrolling or On Demand.

   • Virtual scrolling – Retrieves more content automatically as the employee scrolls.

   • On demand – Displays a control that the employee can select to retrieve more content.

Chronological organization

When Chronological is selected:

1. For Sort, select whether content is arranged using its Created date or Modified date.
2. Set the Maximum number of posts to retrieve at a time.
3. Set the Pagination method as Virtual Scrolling or On Demand.

   • Virtual scrolling – Retrieves more content automatically as the employee scrolls.

   • On demand – Displays a control that the employee can select to retrieve more content.

Popularity organization

When Popularity is selected:

1. Set the Maximum number of posts to retrieve at a time.
2. Set the Pagination method as Virtual Scrolling or On Demand.

   • Virtual scrolling – Retrieves more content automatically as the employee scrolls.

   • On demand – Displays a control that the employee can select to retrieve more content.

Tags organization

When Tags is selected, choose the tags used to group content.

Select Customize Tags to configure the label and description associated with a tag. A tag description can contain up to 200 characters. The character counter updates as text is entered and prevents additional text after the limit is reached.

Select an Item Display option:

• List – Displays tags and their matching content in a grouped list.
• Card – Displays a responsive grid of tag cards. Each card includes the tag icon, label, and description. In Card display, Thumbnail and Caption are enabled by default.

Tag and Site Map groups are collapsed when the page first loads. Employees can expand a group to view its contents.

Selecting a tag card or tag list item opens the Tag page, which displays content with the selected tag.

• Available tags are displayed on a sidebar, with the active tag highlighted. Select another tag to go to the corresponding tag page.
• Select the breadcrumb to go back to the originating page containing the widget.
• Select Load more to view more results. This option is only displayed when additional results are available.
• When no content matches the selected tag, an empty state is displayed.

  Note

  The page will use the widget settings for displaying selected Spaces, post type, sorting, and maximum-post settings.

Site Map organization

Site Map is available when the widget uses a single Topic source.

When Site Map is selected:

1. Select the Topic to use as the source.
2. Select the Site Map Root Page. The Topic root and its available Page levels can be selected.
3. Set the Maximum Depth to control how many hierarchy levels are displayed.
4. Save the widget.

The Site Map initially displays its branches in a collapsed state. Employees can expand and collapse the hierarchy and select an entry to open the corresponding Topic or page.

Entries remain selectable when Maximum Depth is set to one.

Display Options

Use Display Options to control the metadata shown with each content item. Depending on the selected organization and item display, the available options include:

• Thumbnail
• Caption
• Author
• Date
• Space
• Tags
• Spotlight badge - a badge indicating that the page or story is a spotlight item.

Select an option to display it or clear it to hide it. Changes take effect after the widget is applied and the page is saved.